Scheduling & Timekeeping VA

???? Position: Scheduling & Timekeeping VA (Remote)
???? Schedule: Monday–Friday | 9:00 AM – 6:00 PM EST (some weekends)
???? Employment Type: Full-Time


We are seeking a detail-oriented and dependable Scheduling & Timekeeping VA to support our growing U.S.-based home care agency. This role is critical to daily operations and requires strong organization, clear communication, and reliability.

Key Responsibilities:

Manage and adjust caregiver schedules daily

Contact caregivers regarding missed or late clock-ins

Assist caregivers with clock-in/clock-out issues

Review and verify time entries prior to payroll processing

Maintain accurate employee files and documentation

Communicate schedule updates and issues promptly

Follow established procedures and escalate concerns when needed

Requirements:

Must be available Monday–Friday, 9:00 AM – 5:00 PM EST

Strong attention to detail and ability to follow systems

Excellent written and verbal English communication

Reliable internet connection and quiet work environment

Experience in scheduling, admin support, or healthcare preferred

Comfortable making phone calls and handling time-sensitive issues

Application Requirements (Mandatory):

To be considered, applicants must submit all of the following:

A short introduction video (1–2 minutes)

A photo of your workspace (showing your setup)

A screenshot of your internet speed test (from speedtest.net)

Applications missing any of the above will not be reviewed.