Accounting & Accounts Receivable Coordinator (QuickBooks + Healthcare)

Accounting & Accounts Receivable Coordinator (QuickBooks + Healthcare)
Location: Remote (U.S. time zone)? Type: Full-time (Part-time considered for the right fit)
About Us?:
We are a rapidly growing home-health therapy staffing company that partners with multiple agencies across Florida. We manage high volumes of visits, invoices, and payments — and we’re looking for someone highly organized and detail-oriented to help keep our finances running smoothly.

? About the Role
We’re looking for an Accounting & Accounts Receivable Coordinator who will own the day-to-day financial operations inside QuickBooks and our Invoice Platform and make sure we get paid accurately and on time.
You will work closely with:
• Our external bookkeeper
• Agency Accounts Payable departments
• Internal leadership
Your primary responsibility is ensuring that what happened in real life matches what we billed — and what we were paid.

???? Key Responsibilities
QuickBooks & Data Accuracy
• Enter, review, and organize transactions in QuickBooks Online
• Match deposits to invoices and maintain clean records
• Assist with monthly reconciliations and financial cleanup
Billing & Accounts Receivable
• Track all invoices sent to agencies
• Monitor aging reports and follow up on overdue balances
• Identify missing payments, short payments, and discrepancies
• Communicate directly with AP departments to resolve issues
Reconcile “Reality vs Invoices”
• Compare completed visits vs. invoices vs. payments
• Flag visits that were completed but not paid
• Investigate discrepancies and document findings clearly
Communication & Coordination
• Work directly with our bookkeeper to provide reports, clarifications, and documentation
• Maintain organized records, folders, payment logs, and notes
• Create simple reports summarizing what is outstanding, collected, and pending

?? You’re a Great Fit If You…
• Love organization, accuracy, and structure
• Are comfortable working with numbers daily
• Enjoy “tracking down answers” and solving financial puzzles
• Communicate professionally and confidently over email and phone
• Can work independently and stay accountable to deadlines

MUST HAVE A RESUME AND DISC ASSESSMENT TO BE CONSIDERED FOR THIS JOB