Executive Assistant/Operation Manager

Overview

We are a U.S.-based, fast-growing counseling center looking for a highly organized, reliable, and proactive Executive Assistant / Operations Manager to work directly with the founder and oversee our Philippines-based team.
This role is a Chief-of-Staff–style position combined with executive assistant duties. You will help run daily operations, manage a team, and support leadership while handling creative and administrative tasks.

Work Schedule

Monday–Friday
9:00 AM – 5:00 PM Central Time (U.S./Texas)
Must be available during U.S. business hours

Pay & Benefits

$4.25 – $4.75 per hour (USD)
Paid holidays
Long-term, stable role with growth opportunities

Main Responsibilities

Executive Assistant Support
Manage schedules, reminders, and daily priorities
Answer and route phone calls professionally
Assist with email and internal communication
Track tasks and follow-ups for leadership
Operations & Team Management

Manage and oversee a Philippines-based team of 7:

Customer Support
Intake Coordinators
Website Developers
Graphic Designers
Assign tasks, monitor performance, and ensure accountability
Handle hiring, onboarding, training, and termination
Improve workflows and internal systems
Serve as the main liaison between the U.S. founder and PH team
Creative & Technical Tasks (Basic Level)
Create simple graphics using Canva
Make basic updates to a WordPress website
Support CRM and marketing tools (GoHighLevel)

Tools You’ll Use

Google Workspace (Gmail, Calendar, Docs)
Google Chat
Todoist
Canva
WordPress
GoHighLevel

Requirements

Fluent English (spoken and written)
Strong organizational and leadership skills
Comfortable managing people and making decisions
Tech-savvy and able to learn quickly
Reliable, detail-oriented, and proactive
No degree required
No minimum experience required (training provided)

MANDATORY APPLICATION STEP

To be considered, you must complete this assessment:

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Applicants who do not complete the assessment will not be reviewed.
Who This Role Is For
You enjoy leadership and responsibility
You can manage multiple priorities at once
You communicate clearly and confidently
You want a long-term role with a U.S.-based company

How to Apply

Complete the assessment above
Apply through OnlineJobs.ph