Project Manager

Project Manager/ VA (Dental Marketing Agency) — Clix Dental

---------- - Please submit this form to apply - only these applications will be reviewed

Location

Remote / UK Hours

About Clix Dental

Clix Dental is a dental marketing agency serving dentists across the UK and Ireland. We help practices grow and scale by improving their systems, installing marketing infrastructure, and driving consistent new patient and high-value treatment enquiries (including dental implants, smile makeovers and new patient growth campaigns). We don’t just “run ads” — we build the operational engine that turns leads into booked consultations and long-term patients.

The Role (What you’ll own)

As our Project Manager, you’ll be the person who keeps client delivery moving — calmly, clearly, and on time. You’ll coordinate work across internal tea ---------- mbers (and partners where relevant), track progress in ---------- , and make sure nothing falls through the cracks from onboarding through to ongoing monthly delivery.

You’ll turn chaos into clarity: timelines, task ownership, priorities, and consistent communication — internally and with clients when needed.

Key Responsibilities

1) Delivery & Workflow Management ( ---------- )

Own day-to-day project delivery across multiple dental practice accounts

Build and maintain boards, timelines, automations, dependencies and templates in ----------

Turn meetings and Slack messages into clear tasks, owners, and deadlines

Keep campaigns moving across Meta + Google deliverables (creative, landing pages, CRM, reporting, follow-ups)

2) Client Onboarding & Launches

Run onboarding processes: asset collection, access requests, tracking setup, CRM/lead flow mapping

Coordinate timelines for campaign launches (Meta, Google, landing pages, content shoots, follow-up systems)

Ensure each client understands “what happens next” at every step

3) Cross-Team Coordination

Work closely with performance marketing, creative/video editors, copywriters, web/landing page builds, and lead handling/CRM support

Spot bottlenecks early and unblock the team quickly

Keep a high standard of organisation, documentation, and follow-through

4) Quality Control & Consistency

Ensure deliverables match Clix Dental standards (clear positioning, patient-first messaging, strong conversion flow, and professional client experience)

Check that tasks are completed properly before sign-off (e.g., forms, tracking, landing page flow, CRM steps)

5) Communication & Stakeholder Management

Provide internal updates so everyone knows priorities and next actions

Support client communication where needed (timelines, updates, chasing missing items)

Confidently manage expectations while keeping a helpful, calm tone

6) Reporting & Accountability

Track progress on key milestones (launches, creative production, edits, implementation tasks)

Maintain clear status dashboards (At Risk / On Track / Blocked)

Help the team consistently hit deadlines without last-minute scrambles

What Success Looks Like (First 60–90 Days)

---------- is clean, up-to-date, and everyone is using it consistently

Clients move through onboarding and launch with minimal friction

Internal team has clarity on priorities, owners, and deadlines

Fewer dropped balls, fewer “where are we at?” messages, more calm execution

Client experience feels premium: structured, proactive, and organised

Skills & Experience We’re Looking For

Proven experience as a Project Manager / Delivery Manager / Operations Manager (agency experience is a big plus)

Strong working knowledge of ---------- (boards, automations, templates, dashboards)

Excellent organisation, prioritisation, and time management

Confident communicator (written + verbal), able to keep things moving without being pushy

Comfortable handling multiple projects at once with fast turnaround expectations

A process builder: you improve systems, not just follow them

Bonus (Not Required, But Helpful)

Experience in dental/healthcare marketing or local lead generation

Familiarity with Meta Ads, Google Ads, landing pages, tracking, and CRMs

Experience coordinating content shoots, video production, or creative pipelines

Understanding of lead-to-booking workflows and conversion systems

Traits That Matter at Clix Dental

Calm under pressure, solutions-focused

Naturally proactive (you don’t wait to be asked)

High attention to detail

Takes ownership and follows through

Cares about client experience and team culture

What We Offer

A key role in a fast-growing dental growth agency

Real ownership and autonomy

Remote flexibility (depending on location and client needs)

Work that has visible impact for clients and the team