Experienced Virtual Bookkeeper (QuickBooks Online) – UK Business

Please read this carefully before applying. This role is not suitable for beginners, trainees, agencies, or anyone without proven experience supporting a UK-based business.

We are a UK company seeking an experienced virtual bookkeeper to support us on a long-term basis. You must be confident working independently, taking ownership of bookkeeping tasks, and producing accurate, meaningful reports without being prompted.

This role requires experience, initiative, and accountability.

Key Responsibilities
- Raise and issue sales invoices using QuickBooks Online
- Reconcile client payments accurately against invoices
- Perform regular bank reconciliations in QuickBooks
- Produce aged debtor and outstanding invoice reports
- Track and reconcile bad debts, including updating records when historic debts are later paid
- Maintain clean, audit-ready bookkeeping records
- Create bookkeeping and reconciliation reports proactively to support financial oversight
- Liaise directly with UK-based accountants to explain transactions and resolve accounting queries

Essential Requirements (Non-Negotiable)
- Minimum 3 years’ experience as a bookkeeper supporting UK-based companies
- Strong, hands-on experience with QuickBooks Online (not desktop)
- Proven ability to work independently without constant supervision
- Experience handling invoicing, reconciliations, and debtor reporting end to end
- Excellent attention to detail and strong numerical accuracy
- Clear written English and professional communication skills
- Ability to provide references from previous or current clients or employers

Hours and Pay
- 25 to 30 hours per month
- Hourly rate: $10 per hour
- Long-term engagement for the right candidate

Strict Application Instructions:
- Applications that do not follow these instructions will be ignored.

Your application must include:
1. A brief summary of your bookkeeping experience, clearly stating UK clients you have supported
2. Confirmation of your years of experience with QuickBooks Online
3. A short explanation of how you ensure accuracy when reconciling payments and bank transactions
4. Confirmation that you can work independently and provide references
5. Your current availability

Please include the word “Havenly” at the start of your application message so we know you have read this post fully.

We are looking for a professional bookkeeper who takes ownership, spots issues early, and adds value to the bookkeeping process. If you require step-by-step instructions or training, this role will not be suitable for you.