Executive Assistant (Short-Term rental/AirBnB Management)

Executive Assistant Responsibilities:

Own the daily agenda and follow-up tracking - if something is discussed in a meeting, YOU make sure it gets done
Make phone calls to US vendors, tenants, and service providers
Coordinate with property managers, plumbers, insurance companies, etc.
Manage Airbnb/VRBO guest communications (excellent English required)
Keep me on track - remind me of deadlines, flag items before they become problems.
Manage and prioritize email inbox - know what's urgent vs. what can wait
Work independently when I'm unavailable - progress shouldn't stop because I'm in meetings or on vacation
Bookkeeping Responsibilities (QuickBooks Online) - Cross Training on these:

Accounts Payable - vendor payments, bill scheduling
Bank and credit card reconciliation
Auditing - matching receipts to expenses
Review of Profit & Loss statements and Balance Sheets

Required Skills (In Order of Importance)
1. Google Workspace Expert - Docs, Sheets, Drive, Calendar, Gmail

This is #1 for a reason. We want someone who can teach US new tricks.
You should know smart chips, building blocks, conditional formatting, data validation, formulas, calendar management, and more.
If you just "use" Google, this isn't the role. We want a power user.

2. Excellent Written & Spoken English - You'll communicate with American clients, guests, and vendors by email AND phone

3. QuickBooks Online - Real experience with AP, reconciliation, and financial review

How to Apply:

1. Email your resume to: ----------
2. Subject line must be exactly: "EA Application - [Your Name] - I read the instructions"
3. In your email, briefly answer:
> Are you currently working another job? If yes, what hours?
> What tools/systems do you use to make sure nothing falls through the cracks?
4. Record a 2-3 minute Loom video (free at ---------- ) showing us a Google Workspace trick, shortcut, or feauture you think most people don't know about. Share your screen and talk us through it. This is the most important part of your application.

Note: application without the Loom video will not be considered.