Virtual Executive Assistant to Entrepreneur & Physician

We are seeking a highly organized, proactive, and detail-oriented Executive Virtual Assistant to support a busy physician-entrepreneur and family across three areas:
- Medical practice administrative & content support
- Small business operations for a café/retail brand
- Personal/executive life management

This is a long-term role for someone who wants to become a trusted right-hand partner and grow with our businesses.

You will help keep projects moving, systems organized, and communication flowing — allowing us to focus on high-value work.

Key Responsibilities
Medical Practice Support
- Ultimately act as chief of staff liaison among my clinical team
- Help manage calendar, reminders, and follow-ups
- Social Media & Content Support
- Help repurpose content (from voice notes, transcripts, ideas) into posts
- Draft captions for Instagram/TikTok
- Schedule posts

Café / Business Operations
- Assist with SOP documentation and organization
- Data entry and spreadsheet updates (sales, labor, inventory)
- Vendor communication and email drafting
- Help with marketing campaigns, promos, and events
- Manage task lists for store operations and projects
- Online research (suppliers, pricing, ideas, competitors)

Personal & Executive Assistance
- Calendar management and scheduling
- Travel planning and itineraries
- Personal reminders and task tracking
- Research for purchases, bookings, or services
- Light inbox management and follow-ups

What We’re Looking For

Excellent written and spoken English
Highly organized, reliable, and detail-oriented
Proactive — you see problems before they happen
Comfortable juggling multiple projects
Tech-savvy and fast learner
Able to maintain confidentiality and professionalism
Strong communication and follow-through
Long-term mindset (not just a short gig)