Executive Assistant - Real Estate Coaching Business

????? About Us

7X Property is a growing Australian real estate education business. We run a high-level online coaching program teaching people how to flip houses in Australia.

We are looking for a reliable, proactive Virtual Assistant to help manage operations, client communications, and backend admin so the business runs smoothly and nothing slips through the cracks.

This is a long-term role for someone who takes pride in their work, communicates clearly, and enjoys being part of a fast-moving online business.

???? What Success Looks Like in This Role

- All inboxes are organised, responded to, and nothing is missed
- Leads from Instagram & TikTok are consistently booked into calls
- Student subscriptions are monitored and followed up professionally
- Payments are tracked accurately and reminders are sent on time
- Clear daily communication between you and the 7X Property team

???? Your Responsibilities

Daily Tasks

-Manage 3 email inboxes:
-Coaching admin email
-Student support email
-House flipping invoices & payments email (to forward to book-keeper)
-Respond to emails professionally and escalate important matters
-Set appointments via Instagram & TikTok DMs and book calls
-Manage and update my personal calendar
-Check Stripe payments for active student subscriptions
-Send payment reminder emails to students on payment plans
-Provide daily progress updates to the team

Weekly Tasks:

- Review student accounts to ensure payments are up to date.
- Follow up on overdue or failed payments (SOPs provided)
- Clean up inboxes and flag recurring issues or improvements
- Review calendar and upcoming commitments

Monthly Tasks

- Help ensure all subscription payments are accounted for
- Identify systems or processes that could be improved
- Support admin tasks as the business grows

Required Skills & Experience

- Excellent written English
- Strong communication skills
- Experience managing inboxes and calendars
- Comfortable using Stripe or learning it quickly
- Reliable internet and availability during agreed hours
- Highly organised and detail-oriented
- Proactive mindset (you don’t wait to be told what to do)

Nice to Have

- Experience in coaching, education, or online businesses
- Experience with CRM tools or appointment booking systems
- Social media DM experience (Instagram/TikTok)
- Real estate or property background (not required)

Non-Negotiables

- Strong work ethic
- Clear and professional communication
- Reliability and consistency
- Takes initiative and solves problems
- Provides daily updates without being chased

This is not a role for job-hoppers or people who need constant supervision.
Who This Role Is Perfect For

You are:

- A problem-solver, not just a task-doer
- Someone who enjoys structure, systems, and organisation
- Comfortable communicating with students and leads
- Looking for a long-term role in a growing business

Screening Questions (VERY IMPORTANT)

Please answer the following questions in your application:

- Tell me about your experience managing inboxes and calendars for a business.
- How do you handle missed or failed subscription payments professionally?
- If a lead messages “I’m interested” on Instagram, what steps would you take next?
- How do you keep yourself organised when managing multiple tasks daily?
- Why are you looking for a long-term role instead of short-term work?
- Applications without answers to these questions will not be considered.

Hours & Commitment

- Part-time to start (with potential to increase)
- Long-term opportunity for the right person

Final Note

If you’re reliable, proactive, and want to grow with a serious real estate business — we’d love to hear from you.