Executive Assistant (Multi-business)

Executive Assistant to Founder & CEO (Full-Time | Long-Term)

A fast-growing group of businesses in Australia across finance broking, property management, and healthcare/telehealth is seeking a high-calibre Executive Assistant to support the Founder & CEO.

The businesses are currently based in Australia, with expansion into Singapore from 2026. Work hours are primarily aligned to Australian business hours.

This role focuses on protecting the founder’s time, managing priorities, and ensuring follow-through across multiple businesses. We are looking for someone who creates order, finishes tasks, and stays calm and organised in a fast-moving environment.

What You Will Do
- manage and prioritise multiple email inboxes
- draft professional responses and follow up proactively
- manage calendar, meetings and travel
- prepare agendas and meeting briefs
- organise documents, notes and action items
- track priorities and projects in ----------
- schedule focused work time using Motion
- convert voice notes into clear action lists
- prepare weekly briefings of schedule and priorities
- coordinate with tea ---------- mbers across businesses as needed


AI-Enabled Work
You will use AI tools to:
- draft and refine emails
- summarise meetings and long threads
- prepare first drafts of documents and SOPs
- conduct research and compile summary briefs
- Training provided where needed — willingness to use AI daily is essential.

Minimum Requirements
Please do not apply if you do not meet these:
- prior experience directly supporting a Founder / CEO / Senior Executive
- excellent written and spoken English
- proven ability to manage email + calendar for busy leaders
- strong attention to detail and organisation
- confidence to ask clarifying questions and take initiative
- comfort working to Australian business hours

Preferred but not essential:
- experience with ---------- , Motion, or similar tools
- exposure to finance, property, healthcare or professional services

You Will Be a Great Fit If You
- are calm, steady and reliable
- like structure, lists and closing loops
- enjoy finishing things others start
- can handle direct communication without taking it personally
- are proactive rather than waiting for instructions
- are comfortable working independently day-to-day

Tools You’ll Use
- ----------
- Motion
- Outlook
- WhatsApp Business
- AI tools such as ChatGPT
- Xero (light support only)

Compensation
- PHP 60,000 – 75,000 per month (depending on experience)
- 13th-month pay
- performance incentives

APPLICATION REQUIREMENTS

Applications that do not follow the steps below will not be considered.

Please submit ALL of the following:
- Your resume
- A short written answer to:
“Describe a situation where you took initiative without being asked.”
- A 2–3 minute video introduction, starting with the date and time, explaining your EA experience and why you are the best fit
- A screenshot of your internet speed test
- Your OnlineJobs.ph profile link
- Subject line: I read the whole ad – Your Name
- 1-2 references (name only, no contact yet)

This process helps us identify applicants who can follow instructions and pay attention to detail.