Personal Virtual Assistant

JOB TITLE

Personal Virtual Assistant to Entrepreneurial Family (Part-Time | UK/London Time Zone)

TYPE OF EMPLOYMENT

Part Time

JOB DESCRIPTION

Overview
We’re looking for a reliable, detail-oriented Personal Virtual Assistant to help with day-to-day personal/admin tasks so I can free up mind bandwidth for business and career. This is a long-term role for the right person.

You’ll support an entrepreneurial household with inbox support, research, bookings, payment coordination, and turning messy info into clear next steps.

Location / Time Zone
• Remote (Philippines preferred)
• Primary timezone: London (UK time)
• Work is mostly asynchronous, but you must be comfortable with UK-time overlap.

Hours (initial)
• 2–3 hours/day
• 12–15 hours/week to start
• Max 20 hours/week
• Minimum 3 working days/week (can compress hours across fewer days if agreed)

How we’ll communicate
• Requests may come in outside your working hours (WhatsApp/email), but you can action them during agreed working hours.
• We will agree an Urgency Scale (example):
• U1 (Urgent): today / time-sensitive booking
• U2: within 24–48 hours
• U3: this week
• U4: whenever (backlog)

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Key responsibilities (examples)

Daily/weekly personal admin
• Inbox support (ProtonMail/Gmail-style): triage, draft replies, follow-ups, reminders
• Calendar + scheduling support
• Docs/Sheets: trackers, lists, simple templates, organising information
• General admin: forms, confirmations, keeping things tidy and searchable

Project-based requests (important)
Some tasks will be “mini-projects” with multiple steps, timelines, and coordination, for example:
• Organising a driving track day (taking a car to a race track): research dates, book the track day, confirm requirements, logistics, checklists, and coordinate any extras (hotels, travel, timing)
• Property research: find houses for sale that match criteria, shortlist options, summarise trade-offs, and organise viewings

Online errands & payments (secure process)
• Online shopping, booking flights/hotels/restaurants, paying admin fees
• You will not have access to bank accounts. Purchases/payments will be done via a segregated Monzo card (controlled limits + approval workflow).

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Required skills / traits
• Excellent written and spoken English
• Strong working knowledge of Google Docs + Google Sheets
• Comfortable with email tools (ProtonMail or Gmail equivalent)
• Highly organised (you enjoy lists, systems, checklists)
• Strong ability to synthesize information ? actionable tasks
• Follows instructions precisely, but asks clarification questions early
• Stable internet connection and reliability
• Access to WhatsApp
• Comfortable using (or learning) AI tools (e.g., ChatGPT) to improve speed/quality
• High level of discretion and confidentiality — you will handle sensitive personal and professional information

Internet requirement
• Stable connection suitable for calls, quick research, and cloud tools
• Please include your Speedtest result in your application (download/upload + ping)

Cognitive fit (screening - practical, not “labels”)
To avoid low-quality applicants, we screen for above-average reasoning and attention to detail (roughly “IQ ~110+ equivalent” problem-solving - no formal test needed). We also prefer traits commonly associated with high-performing assistants:
• High conscientiousness (detail-oriented, reliable)
• Calm, steady temperament
• Comfortable with process and checklists
If you’ve taken DISC, this role often fits higher C (detail) and S (dependable).

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Pay

Budget is $500/month.
• Based on up to ~60 hours/month (?15 hours/week) ? about $8.30/hour
• Additional hours (if needed) are pre-approved and paid at the same hourly rate unless we renegotiate for expanded responsibilities.

Growth opportunity
If you excel at personal/admin execution, there is scope to expand into more complex work (entrepreneurial ops, social media support, higher-level research/admin), with more hours and higher pay agreed before any expansion.

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WAGE/SALARY

$500/month (up to ~60 hrs/month; additional hours pre-approved at ~$8.30/hr).

DESIRED NO. OF HOURS PER WEEK

12–15 hours/week (max 20 hours/week).


EMAIL

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CONTACT PERSON

Cambermoon

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HOW TO APPLY (READ CAREFULLY)

Short but thoughtful responses are best.
1. Start your application message with this exact line and also make it the subject if you send an email:
“CAMBERMOON 442 UK TIMEZON3 [Your Name]”
2. Answer these questions (numbered):

1. Your English level (written/spoken) + links to anything that shows your writing (optional)
2. Your available working days and preferred UK-time working window
3. Your Speedtest results (download/upload/ping)
4. Which tools you’ve used: Google Sheets, ProtonMail/Gmail, WhatsApp, travel booking sites, Amazon, etc.
5. A short example: How would you organise a race track day (i have a car) from start to finish? (bullet steps is fine)
6. A short example: If I ask you to find 3 bed houses in battersea that require renovation, how would you approach this mini-project?
7. Discretion & confidentiality: You may be exposed to sensitive personal and business information. How do you think about that responsibility, and what does “professional handling” look like to you in practice?
8. Tell me about a time you made a mistake in an admin role and the system you put in place to prevent it happening again.

Optional (helps you stand out):
• A short Loom/video intro (60–90 seconds) to show spoken English and clarity

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Hiring steps (if your application looks like a strong match)

If we both feel there’s potential, the process will usually look like this:
1. A short test task to see how you structure information and follow instructions
2. A Zoom call with a couple of simple live mini-exercises (nothing complicated — just practical)
3. A paid trial period (around 2–4 weeks) to confirm we work well together day-to-day