Executive Assistant

The Executive Assistant provides high?level, proactive support to the Director, ensuring seamless coordination across strategic, operational, and administrative functions. This role is central to maintaining ---------- ntum, protecting the Director’s time, and enabling effective leadership across multiple businesses. The ideal candidate is organised, emotionally intelligent, and thrives in a fast?moving, multi?stakeholder environment.

Key Responsibilities
Executive Support
- Coordinate meetings, briefings, and follow?ups with internal teams and external partners
- Prepare agendas, take minutes, and track action items to completion
- Draft, proofread, and manage high?level correspondence and communications

Operational Coordination
- Support cross?firm initiatives, ensuring alignment and timely execution
- Assist with project tracking, reporting, and documentation
- Maintain organised digital systems, files, and workflows
- Liaise with senior staff across multiple firms to gather information, resolve issues, and streamline processes
Communication & Stakeholder Management
- Act as a trusted point of contact for staff, clients, and external partners
- Handle sensitive information with discretion, professionalism, and sound judgment
- Support internal communications, announcements, and team updates

Administrative Excellence
- Manage travel arrangements, itineraries, and logistics
- Process expenses, invoices, and administrative documentation
- Coordinate events, workshops, and strategic planning sessions

Skills & Attributes
- Exceptional organisational and time?management skills
- Strong written and verbal communication
- High emotional intelligence and the ability to read situations and people
- Proactive problem?solver with strong attention to detail
- Ability to work independently and anticipate needs
- Comfortable working across multiple businesses and priorities
- Tech?savvy, with confidence using Microsoft 365 and modern productivity tools

Experience
- Previous experience supporting a senior executive or business owner
- Experience in professional services, legal, or corporate environments is advantageous
- Demonstrated ability to manage competing priorities in a fast?paced setting