TRANSACTION COORIDNATOR

Job Description: Real Estate Transaction Coordinator (NJ & PA)
Job Type: 1099 Independent Contractor
Compensation: Flat rate per closed transaction

Position Overview
The Real Estate Transaction Coordinator (TC) is responsible for managing all administrative and compliance-related aspects of residential real estate transactions from contract to closing for properties located in New Jersey and Pennsylvania. This role ensures files are complete, compliant, and on schedule, allowing agents to focus on client service and business growth.
Key Responsibilities
• Manage transactions from fully executed contract through closing
• Open, organize, and maintain transaction files in brokerage systems (eXp / SkySlope or equivalent)
• Track and manage all critical contract deadlines
• Coordinate with buyers, sellers, agents, attorneys, lenders, title companies, and inspectors
• Ensure all NJ & PA required disclosures and documents are completed and signed
• Review contracts and addenda for completeness and accuracy
• Submit files for broker compliance and audit review
• Schedule inspections, appraisals, walkthroughs, and closings
• Provide regular status updates to agents and clients
• Assist with amendments, extensions, and post-closing file archiving
Required Qualifications
• Prior experience as a Real Estate Transaction Coordinator or similar role
• Working knowledge of New Jersey and Pennsylvania real estate transactions
• Strong understanding of contracts, attorney review (NJ), and closing processes
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Ability to manage multiple transactions simultaneously
• High level of professionalism, confidentiality, and attention to detail
Preferred Qualifications
• Experience working with eXp Realty or cloud-based brokerages
• Familiarity with SkySlope, Dotloop, or similar transaction platforms
• Experience with investor, short sale, or foreclosure transactions
• Active or inactive real estate license in NJ or PA
Compensation Structure
This position is compensated on a flat-fee, per-transaction basis. The Transaction Coordinator is paid a predetermined flat rate for each transaction that successfully closes. Rates may vary based on transaction type, volume, and complexity. Payment is issued upon closing and receipt of complete compliance documentation.
Independent Contractor Status
This role is classified as a 1099 independent contractor position. The Transaction Coordinator is responsible for their own taxes, insurance, and business expenses. No employee benefits are provided.