Full Time Administrative Assistant - 25,000 PHP + 13th Salary

We are a fast-paced web design and marketing agency and need a highly organized and responsible administrative assistant to help us with several day-to-day activities.

Please, only apply if you are serious about a long-term job.

--- / Roles & Responsibilities \ ---
Prepare proposals, cover letters and documents, email blasts and send individual emails on behalf of the CEO
Answer incoming telephone calls
Call to confirm appointments, as needed
Call vendors/search online to obtain price quotes or to make purchases, as needed
Keep track of CEO’s appointments and their outcomes on a CRM software
Help to keep the CEO organized
Create job posts, review candidates, and recommend the best matches to CEO
Other projects and duties as assigned

--- / Qualifications & Skills \ ---
Excellent computer and clerical skills
Proficiency in MS Office and Google Drive, mainly Word and Excel
Excellent communication skills (listening, written and oral) as a liaison between management, team members (sales, design and production teams) as well as customers and vendors
Willingness to work independently, prioritizing workloads, follow ups, and maintaining schedules
Knowledge of HR best practices is a plus
Experience working with CRM software
Comfortable, confident and courteous on the phone
English as a first language; excellent written and spoken communication is a must
VERY organized and detail-oriented
Discrete and independent/needs little supervision
Friendly, enthusiastic, engaging attitude – team player
Takes constructive criticism well and can also give feedback, as needed
A strong work ethic, as well as a willingness to get assigned tasks done within sometimes very tight deadlines
Looking to grow with the company

Bonus points:
Proficiency in ZenDesk/FreshDesk (or similar software), Photoshop, Freshbooks, CRM software (ideally HubSpot)
Some knowledge of digital marketing (i.e. SEO and Social Media)

--- / Answer the following questions on your cover letter \ ---
How many hours per week can you work?
Can you work during Miami business hours (EST)?
What is the speed of your internet connection?
What is your professional goal?