Virtual Business & Operations Assistant

Job Title

Virtual Business & Operations Assistant (Remote | PH Preferred)

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Job Overview

We are looking for a reliable, highly organized Virtual Assistant to support the day-to-day operations of multiple businesses, including medical trucks, automotive, beauty, aesthetic clinics, and frozen products.

This is a remote, long-term role for someone who is detail-oriented, proactive, and comfortable working across different industries while helping keep everything organized and running smoothly.

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Key Responsibilities

1. Supplier & Manufacturer Research
• Research and identify suppliers and manufacturers (local & international)
• Request and compare prices, MOQs, samples, and lead times
• Communicate with suppliers via email, WhatsApp, Alibaba, WeChat
• Maintain organized supplier lists and comparison sheets

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2. Daily Task & Operations Support
• Help organize daily tasks and priorities
• Track ongoing projects and follow up on pending items
• Assist with basic operational coordination
• Ensure deadlines are met and tasks are completed

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3. Schedule & Time Management
• Organize calendars, meetings, and reminders
• Prepare daily or weekly task plans
• Help structure the founder’s schedule across multiple businesses

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4. Admin & Documentation
• Organize files, documents, quotes, and invoices
• Create and update spreadsheets and trackers
• Prepare summaries or reports when needed

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5. Communication & Follow-ups
• Send emails and messages to suppliers and partners
• Follow up on unanswered requests
• Act as a professional point of contact when required

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Required Skills
• Strong English communication (written & spoken)
• Excellent organization and attention to detail
• Strong internet connection
• Ability to work independently and take initiative
• Comfortable using Google Workspace (Docs, Sheets, Drive)

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Nice to Have (Big Plus)
• Chinese (Mandarin) – helpful for supplier communication
• Experience with Alibaba / supplier sourcing
• Familiarity with beauty, medical, automotive, or FMCG businesses
• Experience with tools like Notion, Trello, ClickUp, or Slack

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Work Details
• Remote / Work from home
• PH-based applicants preferred
• Flexible hours (some overlap with UK/US time zones)
• Long-term opportunity with growth potential

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Why Join
• Exposure to real-world entrepreneurship
• Work across multiple industries
• Long-term role with increasing responsibility
• Direct collaboration with the founder