Engineering Drawing and Permits for Mechanical/HVAC work

We are seeking a highly organized, process-driven HVAC Install Manager to oversee the administrative, technical, and coordination aspects of HVAC installation projects. This role is critical to ensuring projects move from estimate to permit to final inspection with accuracy, compliance, and disciplined change-order management.

The ideal candidate is deeply familiar with U.S. building codes, mechanical permitting processes, and HVAC installation workflows, and is comfortable producing and reviewing redline mechanical drawings, managing revisions, and enforcing standardized processes across multiple concurrent projects.

This is not a field-only role; it is a technical, coordination-heavy position requiring strong documentation, communication, and systems thinking.

Key Responsibilities
Permitting & Code Compliance

Lead the mechanical permitting process for residential and commercial HVAC projects, including:

Permit applications, revisions, and close-outs

Coordination with AHJs, plan reviewers, and inspectors

Ensure all installations comply with:

International Mechanical Code (IMC)

International Building Code (IBC)

Local and state amendments

Energy codes (IECC, state-specific energy standards)

Serve as the internal subject-matter expert on code interpretation and inspection readiness

Estimating & Pre-Construction Support

Review and prepare HVAC installation estimates, including:

Labor, materials, equipment, and subcontracted scope

Clarifications and exclusions

Translate estimates into executable scopes of work for installation teams

Support sales and project management teams with technical validation and constructability input

Engineering Drawings & Redlines

Review mechanical plans and specifications for accuracy and feasibility

Produce and manage redline drawings reflecting:

Field conditions

Approved substitutions

Reroutes, resizing, or equipment changes

Coordinate with engineers, designers, and GC teams to resolve conflicts and discrepancies

Maintain clean, auditable drawing sets throughout the project lifecycle

Change Order Management

Own the change-order process end-to-end, including:

Identification of scope changes

Pricing and cost justification

Documentation and client/GC submission

Approval tracking and internal communication

Ensure no work proceeds without proper authorization and documentation

Maintain accurate financial and scope alignment between field execution and contract terms

Process & Documentation Excellence

Build, document, and enforce standardized processes for:

Permitting workflows

Plan revisions and redlines

Change-order tracking

Installation handoffs

Maintain organized project files, logs, and checklists

Support continuous improvement initiatives across installation operations

Cross-Functional Coordination

Act as the central coordination point between:

Sales

Project management

Installation crews

Engineering

Local jurisdictions

Proactively identify risks related to schedule, compliance, or scope and escalate early

Required Qualifications

7+ years of experience in HVAC installation management, project coordination, or mechanical construction

Deep working knowledge of U.S. mechanical and building codes

Extensive hands-on experience with:

Mechanical permits

Inspections and AHJ coordination

Change orders in commercial and/or high-end residential projects

Proven ability to read, interpret, and redline mechanical drawings

Strong estimating and scope-definition experience

Exceptional organizational and documentation skills

High attention to detail and process discipline

Preferred Qualifications

Experience with mixed residential/commercial HVAC portfolios

Familiarity with permitting in multiple jurisdictions

Experience working with GCs, engineers, and design-build environments

Proficiency with construction management or HVAC software (e.g., ServiceTitan, Procore, Bluebeam, AutoCAD, or similar)

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Thank you!