Assistant and Project Manager

Strategic Executive Assistant (Remote – Philippines)

Role Overview
A visionary Canadian entrepreneur in outdoor living, real estate, and software platforms is looking for a long?term Strategic Executive Assistant based in the Philippines. This is not a basic VA role. You will be the central “control tower” for his personal and professional life—protecting his time, driving follow?through, implementing Strategic Coach tools, and helping him execute a new growth model across multiple companies (Bullfrog Spas Halifax, Earthform Commercial & Residential, tech/AI initiatives, and collaborations). You must love structure, details, and planning, and enjoy partnering with a fast?moving, high?energy founder.



Ideal Kolbe & Strengths Profile

Kolbe A Index (required – or willing to take during hiring):
- Fact Finder: **6–8**
- Follow Thru: **6–9**
- Quick Start: **3–6**
- Implementor: **3–6**

*CliftonStrengths / StrengthsFinder (strongly preferred – overlap with several of):*
- Responsibility, Consistency, Discipline, Focus, Achiever
- Arranger, Strategic, Analytical, Intellection, Learner
- Relator, Individualization, Harmony

You will complete Kolbe A and CliftonStrengths as part of the process if you do not already have them.


Key Responsibilities

1. Founder Control Tower
- Build and protect a weekly “superpower schedule” for the founder (vision, deals, health, family time).
- Track all commitments from Strategic Coach, Collab, EOS meetings, and workshops; turn them into actions, deadlines, and follow?up.
- Run daily and weekly check?ins to keep him accountable to health, business, and relationship goals.

2. Personal & Professional Execution Partner
- Manage calendars, travel, and logistics across multiple companies and personal life.
- Create and maintain checklists, SOPs, and dashboards for recurring activities.
- Coordinate with local and international team members (integrators, marketing partners, vendors).

3. Strategic Coach / Collab / EOS Integration
- Capture learnings and commitments and translate them into projects, tasks, and scorecards.
- Maintain tools such as Experience Transformers, 80% Approach, Project Accelerators, R?Factor Questions, and 3?Year Vision.
- Ensure progress on quarterly priorities across Bullfrog Spas Halifax, Earthform Commercial & Residential, and emerging tech / SaaS initiatives.

4. Light Marketing & Brand Support
- Coordinate with marketing and social media partners to keep content and campaigns moving.
- Help organize and repurpose content (notes, voice memos, transcripts) into briefs or outlines.
- Track performance of key campaigns and follow up on next actions.

5. Health, Energy & Habit Accountability
- Schedule and track workouts, health appointments, biomarker testing, and routines.
- Maintain simple dashboards for sleep, training, and key habits, and follow up when things slip.
- Coordinate with any coaches, trainers, or clinics.

Who You Are

- Based in the **Philippines**, working remotely with strong internet and a professional home office.
- Comfortable working **overlapping hours with Atlantic Time (Canada)**.
- Proactive and anticipatory; you see what’s needed before being asked.
- Detail?strong; you notice inconsistencies and close open loops.
- Systems thinker who turns chaos into checklists, templates, and processes.
- Emotionally mature, low?ego, and comfortable working closely with a direct, fast?moving founder.
- Excellent written and spoken English.

*Tools (nice to have or willing to learn):* Google Workspace, ClickUp/Asana/Notion, EOS tools, basic marketing tools (Canva, social schedulers, CRM).



Success Looks Like

- Founder spends most of his week in visionary/deal?making work, not operations.
- Strategic Coach and Collab commitments are tracked and executed on time.
- Health and personal routines are maintained consistently.
- Key projects across Bullfrog Spas Halifax, Earthform, and collaborations move forward predictably, with fewer fire?drills.



How to Apply


Email the following to ---------- with subject line Strategic Executive Assistant – Philippines:
1. Your CV/resume and a short introduction explaining why this role fits you.
2. Your Kolbe A and CliftonStrengths results (if you already have them).
3. If you don’t have them, confirm you are willing to complete both assessments during hiring.
4. A brief answer (5–10 sentences) to:
Describe a time you acted as the ‘control tower’ for a busy leader. How did you keep them focused on their highest?value work?