Executive Assistant

Executive Assistant:

Industrial Packaging Company & Real Estate Admin
- Type: Full-Time
- Reports to: Owner / Principal

About the Role:
- We are seeking a highly organized, detail-oriented Executive Assistant to support the owner of a growing industrial packaging company and a related industrial real estate operation. This role is central to keeping both businesses running smoothly and efficiently.
- The right person will be proactive, dependable, and comfortable handling a mix of administrative, financial, scheduling, and coordination tasks across two business lines.
- We are laid back, but very driven. Our company executives lead by example. We work hard. We treat others the way that we want to be treated with dignity and respect. We trust other on our team to do the same.
- We are a people company. We take care of our employees and our customers. We do expect a high level of customer commitment and professionalism from our employees.
- Our company is growing. We need someone who can help the owner with the organization and systems.

Key Responsibilities for the Industrial Packaging & Crating Company:
- Assist with bookkeeping support (invoicing, expense tracking, coordination with accountant)
- Help manage insurance policies and renewals
- Coordinate administrative needs with vendors and service providers, such as issuing POs, pricing, etc.
- Update website content as needed (pricing updates, basic edits)
- Maintain and update pricing sheets and internal documents
- General administrative support to free up owner’s time

Key Responsibilities for Real Estate Operations:
- Assist with bookkeeping and property-level financial tracking
- Manage property-related records and documents
- Proofread and format letters for marketing
- Maintain organized digital files for properties and transactions

Qualifications:
- Strong organizational skills and attention to detail
- Comfortable working with numbers and basic bookkeeping concepts
- Excellent written communication skills (proofreading and formatting matter)
- We work with the following softwaresL Google Suites (Google Workspace), Zoho, Xero, Shopify, along with Notion.
- Exact software experience with these platforms is not necessary, but some basis of tech-savvy ability is necessary to be able to learn. We can train in the specifics.
- Able to manage multiple priorities without constant supervision
- Professional, discreet, and trustworthy

Preferred (not required):
- Experience as an Executive Assistant, Office Manager, or Administrative Manager
- Familiarity with small business accounting and/or property management
- Experience supporting an owner/operator or entrepreneur


What Success Looks Like:
- The owner’s calendar is organized and protected
- Books are clean, organized, and up-to-date
- Administrative loose ends don’t pile up
- Communications and documents go out clean and professional
- The owner gains back meaningful time to focus on growth and strategy