Finance Operations & Cashflow VA

Clientele Boosters is a growing digital marketing agency managing multiple businesses, recurring retainers, ad spend, contractors, and operational expenses.

We’re looking for a Finance Operations / Cashflow Virtual Assistant to handle day-to-day cash tracking and documentation, so the founder no longer needs to manage spreadsheets personally.

This is not an accounting role and not a bookkeeping or BAS role. You will work alongside an external accountant.

What You’ll Be Responsible For
Daily / Ongoing

Pull balances from:

Bank of Melbourne (read-only)

Airwallex (read-only)

Update cashflow spreadsheets (Excel / Google Sheets)

Track:

Incoming payments

Outgoing payments

Daily and weekly cash position

Weekly

Prepare a simple weekly cash summary:

Opening balance

Closing balance

Net cash movement

List upcoming payments (next 7–14 days)

Flag any unusual spikes or drops in cash

Monthly

Prepare clean summaries for:

Founder

Accountant

Ensure all transactions are documented and referenced clearly

What This Role Does NOT Include (Important)

???? No accounting or tax work
???? No BAS or compliance
???? No categorising expenses
???? No Xero reconciliations
???? No moving or approving payments

You are responsible for recording and reporting, not financial decision-making.

Requirements

Strong Excel or Google Sheets skills

Experience in finance admin, bookkeeping support, or cash tracking

High attention to detail and consistency

Comfortable working with multiple bank accounts

Able to follow SOPs exactly

Reliable, responsive, and organised

Accounting degrees or CPA qualifications are not required.

Tools You’ll Use

Excel / Google Sheets

Slack or WhatsApp

Read-only access to banking platforms

Why This Role Is Great

Long-term, stable role

Clear responsibilities (no guesswork)

Direct communication with the founder

Opportunity to grow hours as the business scales

How to Apply

Please include:

A short intro about you

Your experience with spreadsheets and finance admin

Examples of cashflow or tracking work you’ve done

Your hourly rate and availability