Virtual Personal Assistant

Note: Please attach a copy of your CV/Resume AND Linkedin. If you do not have either, we ask that you not apply.

I'm looking for an upbeat, easygoing, trustworthy, and highly organized Personal Assistant to support personal life. This role focuses on personal life management and requires a very high level of confidentiality and discretion. You’ll help make my life easier during a busy holiday season helping me get organized, handling personal logistics, scheduling, inbox cleanup, personal travel and planning - with a calm, polished presence.

Key Responsibilities

Organize and manage my personal calendar
Book and coordinate doctor’s appointments, housekeeper visits, and other personal services
Set reminders and ensure important personal commitments are not missed
Inbox & Communication Support
Clean up and organize my personal inbox with tabs and folders
Flag priority messages and draft simple, warm, professional responses
Handle all communication with discretion and tact

Lifestyle, Travel & Holidays
Book travel, hotels, and transportation
Help plan holidays, celebrations, and personal events
Research and send thoughtful gifts, flowers, and reservations
Use a creative eye to suggest quality brands, services, and experiences

Organization & Task Management
Maintain personal to-do lists and keep tasks moving to completion
Track important dates, renewals, and personal admin items
Use AI tools to research, compare services, and complete tasks more efficiently
Protect all personal and sensitive information with strict confidentiality

Requirements

2–3 years as a Personal Assistant or similar role
Must be able to work 3 days per week, with availability on either Saturday OR Sunday
Exceptionally trustworthy, discreet, and mature with confidential information
Strong self-management skills - can work independently with minimal supervision
Highly organized, detail-oriented, and proactive
Comfortable using AI tools to move quickly and smartly
Excellent written and spoken English
Proficient with Google Workspace (Gmail, Calendar, Drive) and online research using ChatGPT

Location: Remote
Contract: 60 Days (December - February)
Schedule: 3 days per week
Hours: Flex Days and Hours - able to work some hours overlapping with U.S. time zones
Start: ASAP