Executive Assistant

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Role: Executive Assistant / Executive Shadow (Operations, AI Systems & Growth)

This is not a traditional executive assistant role.

We are looking for a personal shadow and emerging operator—someone who can support at a high level today and grow into leading systems, people, and initiatives over time. This role combines execution, systems thinking, communication, and leadership potential.

You will work directly with the executive as an extension of their thinking and execution—removing friction, owning outcomes, improving processes, and helping move a complex, fast-moving business forward.

This role will not be easy. There is a lot of ground to cover, a high bar for quality, and an expectation of continuous learning.
For the right person, however, this is an exceptional opportunity to grow quickly, take on real responsibility, and develop into a high-leverage operator.

THE ROLE

As an Executive Assistant / Executive Shadow, your job is to create leverage across the business.

You will manage communications, coordinate operations, support funnels and campaigns, work inside GoHighLevel and related AI tools, and help ensure that projects, teammates, and systems are moving forward smoothly. Over time, you may also lead initiatives, follow up with teammates, and participate in or run meetings, including occasional client-facing conversations.

You will be expected to learn our systems deeply by going through SOPs, trainings, and live workflows—and then actively improve those systems by identifying gaps, inefficiencies, risks, and opportunities.

WHO THIS ROLE IS FOR

This role is for someone who:

Takes extreme ownership and follows things through to completion

Learns quickly and keeps pace in a high-volume, evolving environment

Is comfortable stepping into leadership when needed

Communicates clearly with teammates, executives, and clients

Thinks in systems and actively improves how work gets done

Is comfortable with modern tools, automation, and AI—and is always learning more

Is flexible, adaptable, and willing to push their own limits of growth

If you are looking for a narrow, task-only role, this is not it.
If you want to grow into a true right-hand operator with real responsibility, this role is designed for that path.

KEY RESPONSIBILITIES

Full ownership of email management and executive communications

Managing communication across email, chat platforms, and internal tools

Working inside GoHighLevel for CRM, funnels, automations, and workflows

Supporting and coordinating:

Webinars

Low-ticket funnels

High-ticket funnels and sales processes

Using and learning AI tools to improve speed, quality, and leverage

Following SOPs, trainings, and workflows—and improving them over time

Flagging weaknesses, bottlenecks, and opportunities across systems and processes

Following up with teammates to ensure clarity, accountability, and completion

Participating in tea ---------- etings and private 1:1 meetings

Occasionally joining or leading client-facing conversations when appropriate

Proactively removing tasks from the executive’s plate

ROLE REQUIREMENTS

Strong organizational skills and ability to manage multiple priorities

Clear, professional written and verbal communication

Comfort working independently and making sound decisions

Experience with or strong aptitude for learning tools like GoHighLevel

Interest in AI tools, automation, and modern tech stacks

Strong time management and follow-through

Professional discretion when handling sensitive information

Problem-solving mindset with systems-level thinking

Comfort operating in fast-paced, dynamic environments

You do not need to know everything on day one.
You do need to be highly capable, coachable, and committed to continuous improvement.

OUR VALUES

Extreme Ownership: If it’s yours, you own it end-to-end

Speed with Precision: Important things move quickly and cleanly

Better Every Day: We expect constant learning and improvement

Clear Communication: No ambiguity, internally or externally

Over-Delivery: We aim to exceed expectations, not meet the minimum

ABOUT THE BUSINESS

We run a fast-moving operation that supports clients across webinars, funnels, CRM systems, and growth infrastructure. We primarily use GoHighLevel, along with a growing stack of AI tools and automations.

This role sits at the center of operations and execution and plays a critical role in keeping systems aligned, people supported, and ---------- ntum high.

HOW TO APPLY

To apply, please follow these instructions exactly:

Change the subject line of your email to:
“Applying for Executive Assistant – [Insert your country’s capital city]”

In the body of the email, answer the following question:
You need to schedule a full week of email campaigns. Walk us through your exact process to ensure everything goes out correctly, on time, and without errors.

Attach any relevant references, examples of past work, or tools you’ve used (if available).