Executive Assistant to CEO

I run multiple fast-growing businesses in the automotive and media space, and I’m looking for a high-performance Executive Assistant / Operator to work directly with me.

This is NOT a typical VA or admin job.
This role is for someone who wants to operate as my right hand, bringing structure, organization, and execution to a fast-moving environment.

If I supply vision and direction, you create order, completion, and ---------- ntum.

You’ll help me stay focused on sales, leadership, content, and growth, while you handle the operations, follow-through, communication, and systems behind the scenes.

WHAT YOU WILL OWN:
1. Time, Schedule & Communication Management

Manage my calendar with precision

Filter messages, emails, and follow-ups

Keep priorities clear and updated

Make sure I start and end each day with clarity


2. Light Content & Social Media Workflow Support

Turn my voice notes/ideas into captions or content outlines

Manage posting schedules and organize content pipelines

Coordinate with editors and track deadlines


3. Operational Execution & Systems

Turn ideas into systems, SOPs, checklists, and trackers

Build order inside tools like ClickUp / Notion / Google Workspace

Ensure projects move forward and don’t stall


4. Team Coordination & Accountability

Assign tasks

Follow up daily

Track progress

Close loops without needing me involved


5. Admin & Logistics Support

Help with basic personal admin (appointments, reservations, renewals)

Help with expense tracking and simple financial organization

Research tools, vendors, and opportunities



THE RESULTS YOU MUST PRODUCE:

I always know what matters most

No loose ends or forgotten tasks

Team execution becomes reliable

Projects reach completion

My time and attention stay focused on high-value work

You are measured by results and follow-through, not hours.



REQUIRED EXPERIENCE

2+ years supporting a founder, CEO, or executive

Strong English communication

Experience building systems, SOPs, or workflows

Ability to manage multiple tasks, deadlines, and stakeholders

Can think independently and solve problems

Comfortable holding others accountable



THIS ROLE IS NOT FOR YOU IF:

You wait for instructions instead of taking initiative

You get overwhelmed easily

You prefer predictable tasks and slow-paced work

You avoid direct communication

You rely heavily on templates or AI

You treat this as “just another client”



THE RIGHT PERSON:

Highly organized, structured, and detail-oriented

Proactive, takes action before being asked

Calm under pressure

Strong finisher who follows through

Loyal, trustworthy, and consistent

Wants a long-term role with one CEO, not many clients



COMPENSATION & SCHEDULE

Rate depending on skill and experience

Full-time (40 hours/week)

Must overlap with U.S. Eastern Time for at least 4–8 hours

Long-term role with growth opportunities



HOW TO APPLY

Please include:

A short introduction about yourself

Why you believe you're the right fit for this role (be specific, no AI-generated answers)

Your desired hourly rate

(Optional) A short Loom introducing yourself



FINAL NOTE

This is a high-intensity, high-growth environment.
If you want a role where you can truly grow, take ownership, and operate as the right hand to a fast-moving founder, this is that opportunity.

If this resonates, apply now.