[URGENT HIRING] Full-Time Operator Virtual Assistant

Full-Time Operator Virtual Assistant

Application guidelines is at the end of this job post.

We are hiring a full-time, long-term Operator Virtual Assistant to support a U.S.-based creative real estate education and investing business. This role is structured—not freelance, not part-time, and not project-based. If you value clear expectations, consistency, and long-term stability, you will thrive here.

This position begins with a 90-day probationary period, during which you will serve as an Operator Apprentice. After successful completion, you will transition into an Operator VA with expanded responsibilities.

Responsibilities Include:
1. Systems & Operations Support
Work inside GoHighLevel (GHL): CRM, pipelines, pages, workflows, content uploads
Execute instructions exactly as provided (no guessing or improvisation)
Maintain backend systems once properly set up

2. Content & Digital Asset Organization
Organize large libraries of videos, trainings, and documents
Maintain clean, consistent folder structures in Google Drive and Dropbox
Apply naming conventions across all files
Upload, categorize, and update content assets

3. Content Mining Support
Review long-form videos and identify key ---------- nts
Provide timestamps + short descriptions
Prepare assets for educational modules and future social media use
Follow examples provided before doing the task independently

4. Process Documentation
Document recurring tasks into clear step-by-step procedures
Update SOPs as systems evolve
Record Loom walkthroughs when requested

5. Administrative & Tracking Tasks
Use Google Docs and Google Sheets for company trackers
Maintain accurate records
Update internal task lists

6. QuickBooks Online (Basic Level)
Categorize transactions correctly
Follow internal QuickBooks workflows
Flag unclear entries (never guess)

Nice to Have (But Not Required):
Experience with GoHighLevel or similar CRM platforms
Technical or systems-oriented mindset
Familiarity with U.S. real estate processes
Experience organizing content and digital assets
Ability to create SOPs or instructional walkthroughs


Tools You’ll Work With:
Google Workspace (Docs, Sheets, Drive)
GoHighLevel (GHL)
Dropbox
QuickBooks Online
Loom

Working Hours and Pay
Full-time only [Monday–Friday]
9:00 AM – 6:00 PM Eastern Time (ET)
1-hour unpaid lunch break
$6.00/hour during the first 90 days (non-negotiable)
Pay increase after successful probation
Reliable internet connection required

What We’re Looking For:
Strong English communication (spoken & written)
Detail-oriented, organized, and reliable
Comfortable learning technical systems
Able to follow instructions precisely
Professional, dependable, and coachable
Interested in long-term employment and stability
Experience with GoHighLevel is a plus, but willingness to learn is essential.

How to Apply (Please Read Carefully):

Please note that we are conducting a group hiring interview for this role.

To be considered, you must follow these steps:
1. Please message us here on Online Jobs PH for the Calendly link
2. Kindly wait until we send you the Calendly link to book your group interview
3. Fill out the required questions before confirming your slot [On calendly]
4. Make sure to show up on time on zoom — this will serve as your application

Only applicants who book via Calendly and attend the group interview through zoom will be considered.

If you’re detail-oriented, dependable, and excited to be part of a growing U.S.-based real estate business, we’d love to meet you. We look forward to seeing you in the group interview.