Executive Assistant | Client Liasson (Part time to Full time)

THE ROLE: Command. Own. Execute. This is not a passive support role; this is an executive partnership. We are seeking a decisive, autonomous leader to serve as the strategic right hand to the Founder of a consulting company for Abused moms struggling with their custody case. Your mission is to maximize the Founder’s output by ruthlessly prioritizing time, establishing robust systems, and ensuring swift, accountable follow-through on all initiatives.

Schedule: Starts at 25 hours/week with clear potential to grow into a full-time (30-40hr) leadership position based on performance.
Location: Remote (Philippines)

WHO YOU ARE - We need someone who takes initiative and is self driven
- Autonomous: You take a vision and run with it. You require minimal supervision.
- System Builder: You don’t just follow the process; you improve the process to eliminate bottlenecks.
- Confidential: You can handle sensitive family-court and client matters with absolute discretion.
- Tech-Savvy: You master tools quickly (Zoho, Google Workspace, Zapier) to create efficiency.

KEY AREAS OF COMMAND
1. Executive Strategy & Gatekeeping
- Prioritization: Manage the Founder’s calendar and inbox to ensure zero wasted time. You are the strategic gatekeeper.
- Anticipation: Resolve needs before they arise. You think 3 steps ahead to keep the Founder proactive, not reactive.
- Rapid Communication: Draft high-stakes correspondence, meeting briefs, and client summaries with speed and precision.

2. Operational Mastery & Systems
- Build the Machine: Design, implement, and enforce Standard Operating Procedures (SOPs) for client onboarding, billing, and file management.
- Data Intelligence: Manage the CRM (Zoho) and dashboards to track project status.
- Bookkeeping a plus, but not required
- Team Oversight: Onboard contractors, track hours, and hold the team accountable to deadlines.
- Tech Optimization: Identify inefficiencies and implement automation (Zapier, etc.) to streamline workflows.

3. Project Execution & Client Success
- Ownership: Take full charge of client projects, ensuring all deliverables (declarations, exhibits, timelines) are accurate and on time.
- Drive Results: Facilitate team syncs focused on clear actions and verifiable next steps. Ensure zero drift from the plan.
- Quality Control: Uphold the standard of excellence in all client-facing documents and event executions.

4. QUALIFICATIONS
- 4+ Years Experience directly supporting C-Level executives or Founders (Legal, Consulting, or Advocacy background preferred).
- Operational Expertise: Proven ability to build SOPs and manage complex projects without hand-holding.
- Tech Stack: Mastery of Google Workspace, Slack, Zoho (or similar CRM), and Project Management tools.
- Communication: Exceptional English verbal/written skills with the ability to command authority.

APPLICATION INSTRUCTIONS
To filter for the best, we require a specific application process. Generic applications will be ignored.

Step 1: The Work Style Assessment
- Complete a standard DISC assessment and save your results.
- Record a 1–2 minute video (Loom) answering:
- How your natural work style describes you.
- How your dominant strengths will drive tangible results in this specific role.

Step 2: The Execution Video
- Record a second Loom video answering the following 4 questions. Please speak naturally; scripted answers will be disqualified.
- SOPs: Describe the most complex SOP you have created and the efficiency gains it delivered.
- Problem Solving: Describe a time you solved a significant operational problem for an executive using an "out-of-the-box" solution.
- Autonomy: Describe a project you took over with minimal guidance. How did you define the steps and ensure success?
- Goal: Do you see yourself staying in a support role, or do you aim to grow into a Chief-of-Staff/Leadership position?

HOW TO SUBMIT Please reply with:
- Your DISC results (PDF or Screenshot).
- Link to Video 1 (Work Style).
- Link to Video 2 (Execution Questions).