Rockstar EA for a Startup Entrepreneur

Role Title: Executive Assistant & Social Media Manager
About the Role
I’m a recruiting for a US-based serial entrepreneur and founder of two AI startups (CoFounder.AI and SuperCredit.AI). He is looking for a long-term, full-time Executive Assistant who is strong on admin, confident with social media, and great at research.
You’ll be my right hand: keeping my calendar tight, my inbox under control, my content visible, and my projects moving. You should be proactive, highly organized, comfortable with AI tools (like ChatGPT), and excited to support an ambitious founder who moves fast.

Type: Part-time, remote. Could quickly grow to full-time.

Schedule: Primarily US Pacific Time overlap (at least 4 hours/day)

Reports to: Founder/CEO

Key Responsibilities
A. Executive & Administrative Support
Manage a complex calendar across multiple companies (meetings, calls, personal appointments).
Coordinate investor, partner, and tea ---------- etings (including time zones, Zoom links, and agendas).
Triage and organize email inboxes; draft and send professional replies when appropriate.
Create and maintain simple trackers in Google Sheets / Airtable (investor pipeline, tasks, contacts, content calendar, etc.).
Prepare meeting summaries, action items, and follow-up emails.
Organize files and documents in Google Drive and Notion.
Assist with travel research and bookings (flights, hotels, local transport, basic itineraries).

B. Social Media & Content Support
Maintain a content calendar across LinkedIn, X/Twitter, Instagram, and possibly TikTok/YouTube Shorts.
Take raw material (voice notes, transcripts, draft posts, video clips) and:
Turn them into polished posts, carousels, and captions in my voice.
Repurpose one idea into multiple formats (threads, short posts, quote graphics, etc.).
Schedule posts using tools like Buffer, Hootsuite, Later, or native schedulers.
Monitor comments/DMs and flag important ones for me; draft replies where appropriate.
Coordinate with freelance designers/editors when needed; give them clear briefs and manage deadlines.
Track basic metrics (follower growth, engagement, top-performing content) and suggest improvements.

C. Research & Special Projects
Do structured research on:
Investors, funds, and strategic partners.
Tools, platforms, and vendors (e.g., credit tools, AI tools, marketing tools).
Market and competitor snapshots when needed.
Summarize findings in clean, skimmable docs or slides (bullets, key takeaways, links).
Build and maintain simple databases (e.g., investor list, conference list, podcast list).
Support special projects (launch campaigns, book promotion, partnership outreach) with both research and execution.

D. AI & Tools
Use AI tools (like ChatGPT) to:
Draft and polish emails, posts, captions, and summaries from prompts or voice notes.
Generate first drafts of docs, FAQs, and simple SOPs.
Learn and adapt to new tools quickly (e.g., Notion, CRMs, automation tools, etc.).

Requirements
Based in the Philippines with excellent written and spoken English.
2+ years experience as an Executive Assistant, Virtual Assistant, or Social Media Manager supporting a founder or executive.
Strong administrative skills: calendar/email management, document organization, follow-through.
Demonstrated experience managing social media for a brand or executive (please provide links or portfolio).
Solid research skills: can find accurate info, vet sources, and present concise summaries.

Wages/Salary
Comfortable with:
Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)
Basic project/task tools (Notion, ClickUp, Trello, Airtable or similar)
At least one social media scheduler (Buffer, Hootsuite, Later, native tools, etc.)
Canva or other design tools
High reliability, responsiveness, and ability to work with partial information and still move things forward.

Nice-to-Haves
Experience working with US-based tech founders or startups.
Familiarity with AI tools (ChatGPT, Claude, Midjourney, etc.).
Basic video editing (CapCut, Premiere Rush, or similar) and/or reel creation.
Comfort handling simple spreadsheet reporting (weekly metrics dashboards).