General Virtual Assistant – Construction (with Estimating Experience)

General Virtual Assistant – Construction (with Estimating Experience)
Location: Remote
Job Type: Full-Time

Our client is seeking a highly organized, detail-oriented Virtual Assistant to support our construction operations, estimating tasks, and administrative workflows. This role is ideal for someone who understands project requirements, can manage multiple tasks efficiently, and takes ownership of responsibilities without needing constant follow-ups.
We’re looking for a dependable right-hand professional who can assist with construction estimating, prepare project documentation, coordinate with vendors and subcontractors, and support day-to-day administrative and operational needs.

Key Responsibilities:
Construction Estimating Support:
Assist in preparing quantity take-offs, material lists, and cost estimates.
Review plans, drawings, and project specifications to extract relevant data.
Request and follow up on quotes from suppliers and subcontractors.
Help maintain an updated database of pricing, labor rates, and material costs.
Prepare estimate summaries, bid documents, and proposal forms.

Project Coordination & Operations:
Track project timelines, deliverables, and updates.
Assist in scheduling, coordinating, and communicating with subcontractors and clients.
Maintain project files, documentation, and change order logs.
Support procurement by preparing purchase orders and monitoring material delivery updates.
Client & Vendor Communication:
Act as a first point of contact for inquiries related to estimates, project updates, or documentation.
Provide clear, professional communication via email, chat, or phone.
Follow up on pending approvals, quotes, or required information.

Daily Task Execution & Admin Support:
Receive task lists and execute them promptly without needing micromanagement.
Interpret instructions given via email, messages, or voice notes and complete tasks accurately.
Identify potential issues, ask only relevant questions, and propose solutions.
Handle data entry, document preparation, scheduling, and general administrative work.
Additional Support Tasks:
Assist with simple social media posting for project updates (if required).
Support internal workflow improvements and organization of digital files and systems.

Who You Are:
? Fast learner with the ability to understand construction concepts and workflows.
? Detail-oriented and proactive, ensuring tasks are completed accurately and on time.
? Able to work independently and manage multiple priorities.
? Strong written and verbal communication skills.
? Tech-savvy and comfortable learning new software.

Preferred Qualifications:
Experience in construction estimating, project coordination, or related admin roles.
Familiarity with estimating or project management tools (e.g., PlanSwift, Bluebeam, Buildertrend, Procore, or similar).
Experience working with contractors, subcontractors, or construction suppliers.
General administrative or virtual assistant experience.