Executive Marketing & Outreach Assistant

Foundation is a B2B content marketing agency that helps some of the world’s most respected brands, including Canva, Bitly, and Procore, build content systems that drive measurable growth. We specialize in content strategy, SEO, and AI-driven distribution frameworks rooted in data and creativity. Our team values bold thinking, clear results, and a bias toward action.

We’re looking for an Executive Marketing & Outreach Assistant to help amplify Foundation’s leadership presence on the global stage. You’ll coordinate high-impact opportunities — from speaking engagements and awards to strategic partnerships and social visibility — that strengthen our brand and extend our reach. You’ll work closely with our CEO to make big ideas happen, bringing structure, excellence, and follow-through to every detail that drives Foundation forward.

Core Responsibilities:

1. Speaking Engagements & Outreach

Research and identify communities, executive roundtables, marketing associations, and industry groups (virtual and in-person) where leadership can speak.
Conduct outreach to organizers to pitch leadership as a speaker, coordinate logistics, and confirm bookings.
Maintain a speaker pipeline tracker in Airtable or Notion (with topics, deadlines, contacts, status).
Support with presentation prep (bios, headshots, topic descriptions, and talk summaries).

2. Awards Research & Applications

Identify relevant marketing, agency, leadership, and entrepreneurship awards (e.g., Content Marketing Awards, Adweek Fastest Growing Agencies, Globe & Mail Growth 500, etc.).
Draft and submit award applications, collaborating with Foundation’s leadership and marketing teams for case study materials.
Maintain a master list of awards with deadlines, eligibility, and submission criteria.

3. Social Media & Brand Management

Support scheduling, posting, and monitoring across LinkedIn, X (Twitter), and Instagram, based on Ross’s content drafts or pre-approved assets.
Manage posting calendar (Notion, Buffer, or Later) and coordinate with design/copy teams for creative assets.
Track engagement, performance, and repurpose high-performing posts into threads, carousels, or email content.

4. Executive Support & EA Collaboration

Work closely with Ross’s Executive Assistant to handle complementary tasks:
Draft outreach emails, follow-ups, and reminders.
Manage recurring lists (speaking pipeline, award deadlines, media opportunities).
Assist with admin tasks like booking travel for speaking gigs or coordinating media appearances.
Be a second layer of execution — picking up projects or loose ends that free the EA to focus on higher-level coordination.

Ideal Candidate:

2–5 years experience in marketing, communications, PR, or executive assistance.
Excellent written communication and organizational skills.
Experience using tools like Notion, ClickUp, Google Workspace, and HubSpot (bonus).
Comfortable reaching out cold to professional organizations and executives.
Proactive, detail-oriented, and energized by fast-paced, entrepreneurial environments.

Success Metrics:

Receive a 90%+ satisfaction rating from the CEO, EA, and Marketing team based on quarterly internal feedback on communication, reliability, and quality of work.
Demonstrate proactive initiative by identifying and leading at least one process improvement or new opportunity per quarter that enhances visibility or efficiency.
Build and maintain an up-to-date master database of award timelines, eligibility, and historical submissions to streamline future entries.
Consistently maintain a pipeline of 20+ qualified opportunities for speaking engagements, roundtables, or partnerships each quarter.
Achieve 3–5 confirmed speaking engagements per quarter that align with Foundation’s brand positioning and target audiences.

Position Details:

Full-time (Monday to Friday, ~40 hours/week)
Remote – Canadian employee or global contractor