Executive Assistant (EA)

About Bay State Books

Bay State Books is a large-scale used book recycling and resale company. We collect books from over 1,700 donation bins across New England, as well as libraries and home pickups. At our North Smithfield warehouse, books are sorted, sold online, turned into curated sets, or responsibly recycled — keeping millions of pounds of books out of landfills each year.

How to apply:

Make a video explaining why you'd be a good fit for my company. It can be short. Answer the questions - Are you OK with working EST hours? What experience have you had working as an EA in the past? What is your excel experience like? You will only be considered if you make a video and answer these questions.

Role Overview

The Executive Assistant supports the owner with communication, and day-to-day business coordination. This role requires strong organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

Create excel sheets to help understand the business better.

Handle email and communication on behalf of the owner

Prepare documents, summaries, and follow-up tasks

Track business priorities, KPIs, and project deadlines

Coordinate with warehouse staff, drivers, vendors, and partners

Maintain organized files and digital documents

Assist with personal scheduling when needed

Qualifications

EA or administrative experience preferred

Excellent organizational and communication skills

High level excel/google sheets ability.

Tech-savvy; comfortable with Google Workspace and spreadsheets

High discretion and dependability

Compensation

Competitive salary; benefits negotiable.