Executive Assistant – Join a Growing Healthcare Design Consultancy (Long-Term, Remote)

Applications Due By ~10PM PHT, Monday 12/15

About Us
Partners in Design is a small, human-centered design consultancy based in Maine, USA. We help healthcare businesses grow—chiropractors, fitness centers serving veterans, senior care agencies, and others doing meaningful work. Our approach is research-driven: we listen deeply to understand what patients and customers actually need, then build strategies and brands around those truths.

Our team is small and close-knit—we want every member to feel welcome, wanted, and cared about, whatever your background or faith. We're looking for 2–3 Executive Assistants to form the operational backbone of our company as we grow.

About This Role
This isn't a task list. We're looking for people who want to think alongside us—who notice things, ask questions, and take ownership.

As part of a small secretarial pool, you'll collaborate with 1–2 other EAs to share responsibilities, learn from each other, and provide seamless support across our operations.

You'll help manage communications, scheduling, research, client coordination, embed remotely with client organizations to provide administrative support, and the hundreds of small things that keep a consultancy running smoothly. Some days that means coordinating caregiver schedules or following up with insurance companies; other days it's invoicing clients, organizing files, or helping with background checks and paperwork. If you're someone who finds satisfaction in bringing order to chaos, you'll thrive here.

More importantly, you'll be part of building something. We want to know what you're good at, what you want to learn, and where you want to be in three years.

What We Can Offer Right Now
- $800–1,500 USD/month depending on experience (paid weekly or bi-weekly, your choice)
- 13th month pay
- 20 days paid time off, plus flexibility around important holidays—Christmas, New Year, Holy Week, All Saints' Day, Eid, Lunar New Year, and others that matter to you and your family
- Opportunities for skill-building, like sponsored courses in project management or healthcare admin, to help you advance
- A team that genuinely cares about your growth

What We're Working Toward
We'll be honest with you: our goal is to eventually bring core team like yourself up to US-equivalent compensation and benefits. We're not there yet—but we're building toward it. When Partners reaches that level, we want the people who helped us get there to share in it. We'll invest in your development along the way, with regular feedback and mentorship to ensure you feel supported and valued. We're looking for someone who's excited by that kind of long-term partnership, not just a paycheck.

You Might Be a Great Fit If You:
- Have supported US-based clients or executives before
- Communicate proactively—you don't wait to be asked, you flag things and suggest solutions
- Write clearly and professionally in English
- Love collaborating and work well as part of a small, supportive team
- Find satisfaction in organizing chaos and making systems run smoothly
- Are reliable and take pride in doing things well
- Want to grow into more responsibility over time
- Care about the "why" behind the work, not just the tasks
- Experience with Design Thinking/Human-Centered Design or Healthcare a plus!

To Apply
Complete your application at ----------
Applications Due By ~10PM PHT, Monday 12/15 (if you submit a few hours later that's fine too, we've all been there haha)

Please send:
1. A short video introduction (2–3 minutes). Tell me about yourself, your experience, and what kind of work environment brings out your best. Film it on your phone or laptop—whatever's comfortable. I just want to hear how you communicate.
2. A few sentences about why this role interests you specifically.
3. Your resume or a summary of relevant experience.

All applications should be handled through ----------

We strive to read every application personally. If we seem like a good fit, we'll schedule a Zoom conversation.

Salamat po—we're excited to meet you! Apply today—we can't wait to hear your story!

— Frankie Day-Lyon, Partners in Design