Bookkeeper (Multi-Entity Medical Practices) — Philippines | Remote | Full-Time

About the Role: We’re hiring a detail-oriented Bookkeeper to support the day-to-day financial operations of multiple medical businesses. This role will manage accounts payable (AP), accounts receivable (AR), and core bookkeeping tasks across several entities, ensuring accurate records, clean reconciliations, and consistent reporting.

The ideal candidate has direct experience supporting medical practices (or closely related healthcare businesses), understands how money flows across insurance payments and patient balances, and can keep multiple sets of books organized with strong internal controls.

Key Responsibilities:

Accounts Payable (AP)
• Enter bills, code expenses correctly, and ensure proper approvals are documented.
• Manage vendor records, payment schedules, and recurring expenses.
• Prepare weekly AP reports (what’s due, when, and why).
• Support 1099 tracking and vendor documentation (as applicable).

Accounts Receivable (AR)
• Track and reconcile incoming payments across multiple sources (insurance deposits, patient payments, other income).
• Monitor outstanding invoices and follow up on balances per process.
• Coordinate with billing/operations teams to resolve discrepancies and ensure accurate posting.
• Maintain clean AR aging and report on trends/issues.

Bookkeeping & General Accounting
• Maintain accurate books across multiple medical entities (class/location/entity tracking as required).
• Perform bank and credit card reconciliations on a set monthly cadence.
• Record journal entries as needed (reclasses, accruals, deposits, transfers).
• Maintain a clean chart of accounts and consistent categorization of transactions.
• Support month-end close and prepare financial packets for leadership (P&L, balance sheet, cash summary).

Financial Organization & Controls
• Maintain organized documentation (receipts, invoices, approvals, vendor agreements).
• Improve workflows to reduce errors and ensure audit-ready records.
• Create and maintain SOPs/checklists for recurring accounting tasks.

Required Experience & Skills
• 3+ years bookkeeping/accounting experience, including AP and AR ownership.
• Experience working with medical practices (preferred: multi-location or multi-entity).
• Comfortable handling multiple businesses concurrently with clean separation of records.
• Strong reconciliation skills (bank, credit card, deposits) and attention to detail.
• Proficiency in accounting software (e.g., Xero or similar) and spreadsheets (Excel/Google Sheets).
• Strong written English and professional communication.

Nice to Have
• Experience supporting healthcare revenue workflows (insurance deposits, EOB/ERA reconciliation support, patient payments).
• Experience working with a CPA/bookkeeping firm or supporting month-end close across multiple entities.
• Familiarity with payroll coordination (preparing reports, not necessarily running payroll).
• Experience with expense management tools ( ---------- , Expensify, Ramp, etc.).

What Success Looks Like (First 60–90 Days)
• Books are current and reconciled on schedule across all entities.
• AP runs smoothly with clear approvals and no missed payments.
• AR tracking is reliable, with clear aging and consistent follow-up.
• Leadership receives simple, accurate monthly reporting and cash visibility.
• Processes are documented and repeatable as the organization scales.

Work Setup & Compensation
• Remote (Philippines-based)
• Full-time with some overlap for collaboration
• Competitive pay based on experience

How to Apply

Please submit:
1. Resume/CV
2. A short cover letter describing your experience with medical practice accounting and managing AP/AR
3. The accounting software you’ve used (and your proficiency level)
4. (Optional) A brief example of how you’ve handled bookkeeping for multiple entities/locations