Virtual Assistant – Email Operations (GoHighLevel)

Goat Media is a U.S.-based digital marketing agency working with construction and home-service businesses (landscaping, concrete, pools, hardscaping, etc.). We help our clients turn leads into booked appointments and real revenue.

We are hiring a detail-oriented Virtual Assistant (VA) to handle email operations for our clients inside GoHighLevel (GHL).

This role is ideal for someone who is organized, reliable, and fluent in English. You do not need to be an advanced copywriter — we will train you on email structure, templates, and strategy. What matters most is execution, attention to detail, and communication.

Role Overview

As an Email Operations VA, you will support our marketing team by managing and executing email tasks for multiple clients in the same niche (construction & home services).

You will work inside GoHighLevel to:

Set up emails

Schedule and send campaigns

Follow instructions and templates precisely

Ensure emails are clean, accurate, and sent on time

This is a full-time, long-term role.

Responsibilities

Email Operations

Manage email campaigns for multiple clients inside GoHighLevel

Build emails using provided templates and instructions

Schedule emails and sequences correctly

Ensure all links, CTAs, and formatting are correct before sending

Maintain basic email hygiene and organization

Organization & Quality Control

Follow SOPs and checklists carefully

Double-check details before launching any email

Keep records organized inside CRM

Report issues or errors immediately

Communication

Communicate daily with the team via Slack

Ask questions when instructions are unclear

Provide updates on completed tasks and pending work

Required Skills & Qualifications

You MUST meet the following requirements:

English level: C2 (near-native written English)

Extremely detail-oriented and well-organized

Comfortable working with systems and checklists

Experience using GoHighLevel (email, CRM, or automation) — even at a basic level

Familiar with Slack for team communication

Reliable internet connection and professional work setup

Important: You do NOT need to be an expert email copywriter. Training will be provided.

Work Schedule

Full-time

Monday to Friday

8:00 AM – 5:00 PM PST

Remote position

Mandatory Application Instructions (READ CAREFULLY)

Applications that do not follow these instructions will NOT be reviewed.

Step 1 – Required Opening Sentence

Your first message MUST start with:

"I read this description and I am a detail-oriented VA"

Step 2 – Short Introduction Video (2–3 Minutes)

After sending the message above, please submit a 2–3 minute video introducing yourself and explaining:

Your experience as a VA or in operations/admin work

Any experience you have with GoHighLevel or similar tools

Why you believe you are very detail-oriented and organized

Your availability for full-time PST hours

What We Offer

Full-time, stable role

Training and clear SOPs

Long-term opportunity with a growing agency

Supportive team environment

Work with similar clients (no random industries)

If you are reliable, organized, fluent in English, and comfortable working with systems like GoHighLevel, we look forward to reviewing your application.