PLAYBOOK PRODUCTION & DOCUMENTATION COORDINATOR

Remote – Part-Time (Philippines)
Hours: 10–20 hours per week
Compensation: Hourly, discussed during interview
Reports To: Founder & CEO, U.S.-Based Consulting Firm

ROLE SUMMARY
We are seeking a highly organized Playbook Production & Documentation Coordinator to manage the back-end production system for our compliance, cybersecurity, and operations playbooks. This is a documentation production and coordination role, not a writing, legal, strategy, sales, or advisory role.

This position is responsible for formatting, structure, version control, tracking, and final packaging so our Technical Writer and executive team can operate at maximum speed.

Your work will directly support the creation of paid playbooks, training manuals, onboarding documentation, and internal SOPs.
CORE RESPONSIBILITIES

1. Playbook Production Setup
Break each playbook into:
Sections
Checklists
Tables
Templates
Pre-load:
Headings
Standard formatting
Page structure
Prepare documents for:
Writer input
Executive review

2. Documentation Pipeline Tracking
Track playbooks by stage:
Drafting
Review
Revisions
Approved
Finalized
Maintain:
Master playbook index
Version history
Industry and framework tagging

3. File & Version Control
Organize:
Working drafts
Final PDFs
Training and onboarding versions
Apply:
Proper file naming
Version labels
Clean folder structure

4. Production & Delivery Support
Prepare:
Client-ready PDF versions
Internal training copies

Assist with:
Uploading approved documents to shared folders or platforms
Packaging documentation for delivery
STRICT EXCLUSIONS (REQUIRED BOUNDARIES)

This role does NOT include:
Writing legal language
Compliance interpretation
Audit defense
Regulator or law enforcement communication
Marketing content
Website copy
Sales activity
This is a documentation production and coordination role only.


REQUIRED QUALIFICATIONS
Experience with:
Documentation coordination
SOP management
File organization
Administrative or operations support
Required experience supporting at least ONE of the following:
Technical writers
Training teams
Compliance or cybersecurity documentation
Required experience with documentation tools and systems, including:
Google Drive
Notion
Structured documentation systems
Required exposure to regulated environments, including at least ONE of the following:
Cybersecurity
Privacy
Compliance
High attention to detail
Strong English reading comprehension
Ability to follow structured templates exactly
Strong task tracking and organization skills
Comfortable working under:
NDA
IP ownership restrictions
No client contact policy
WORKLOAD
Weekly playbook preparation and tracking assignments
Ongoing version control and production coordination
Support for rapid documentation build cycles
Quality, accuracy, and structure prioritized over speed

CONTRACT REQUIREMENTS
NDA (Non-Disclosure Agreement)
IP Assignment (All work product belongs to the company)
No portfolio use without written permission
No direct client, regulator, or law enforcement contact
No publication without executive approval