Project Manager + Executive Assistant

Project Manager + Executive Assistant (E-Commerce & Wellness Brands)

Remote | Full-Time | 8AM–4PM MST Preferred

(Instructions to apply are provided below)

Hello,

My name is Akoni, and I am seeking an exceptional Project Manager and Executive Assistant for Plant Magic Collective.

This is not a listing from an agency. You will be working directly with and compensated by Plant Magic.

Are you someone who enjoys transforming creative chaos into clarity and execution? Do you thrive in fast-paced environments, possess the ability to manage complex projects, have a profound understanding of e-commerce, and enjoy working with cutting-edge technologies? If you are equally adept at being an organized operator, a strategic thinker, and a solution-oriented doer, we would be delighted to meet you.

Plant Magic Collective (PMC), a leading psychedelic education company, community space, and bed and breakfast, is relaunching—and our leadership team is looking for a powerhouse Executive Assistant + Project Manager to step in and help run the show.

Who This Role Is For
You’re a systems-minded, detail-oriented, and organized individual who enjoys transforming a grand idea into a meticulously executed and well-documented plan. You’re comfortable with cutting-edge technologies, leading behind the scenes, and managing complex systems. With over four years of experience as an Executive Assistant and in e-commerce, you possess a high level of self-accountability. You thrive in an environment that values community service, wellness, innovation, and the energy of startups.

Your Responsibilities Will Include
Project Management & Implementation

Translate Leadership Team’s ideas and vision into clear, actionable project plans
Break down big-picture goals into tasks for multiple tea ---------- mbers (and yourself)
Assign, track, and follow up on tasks across multiple platforms
Oversee marketing implementation (email, social, launches) to ensure nothing slips through
Hold the team accountable to deadlines and brand alignment
Organize and maintain SOPs, project folders, and internal systems
Oversee timelines across the organization, ensuring e?ciency and clarity

Executive Assistant to the Leadership Team

Own the primary company inboxes, and leadership team’s to-do list and daily operational ?ow
Help with day-to-day tasks like reviewing expenses, canceling subscriptions, or organizing travel
Create spreadsheets, monitor dashboards, and track ?nancial metrics
Be the right hand, trusted support, and steady anchor to a fast-moving, visionary leadership

Technology Platform Management

Solid working knowledge of Shopify or similar softwares
Upload and manage product listings, content, and expert-level tech troubleshooting
Collaborate with the marketing and sales team to implement promotions, launches, and site updates
Track upsells, discount codes, and promotional results
Monitor inventory connections and basic ful?llment triggers
Manage both internal and external AI Systems are used throughout the company

Tools You’ll Use (Required & Preferred)
Must Have Experience With:

AI tools like Claude and ChatGPT
Zapier (or similar)
Shopify (or similar)
Slack (or similar)
Google Sheets + Google Drive + Google Workspaces
Mailchimp
Creating and managing spreadsheets, tracking metrics, and organizing data

Preferred Experience With:

Stripe
Venmo
PayPal
Canva
Web Development / Vibe Coding

Schedule & Work Style

Full-time, 40 hours/week
Preferred schedule: 8AM–4PM MST so you're ahead of the normal daily work?ow
Must be self-managed, proactive, and comfortable working with minimal micromanagement
Comfortable juggling multiple priorities and managing others
Must be highly organized, adaptable, and committed to consistency

This Is a Unique Opportunity to…

Be a key player in the next phase of growth for a multifaceted business
Contribute to a movement focused on personal growth, health, and education
Join a remote-?rst, heart-led, high-integrity team that values excellence and creativity
Take real ownership in a role that blends structure with ?exibility and vision with execution

You’ll Thrive in This Role If You Are…

An integrator by nature—driven to bring order to creative chaos
Strong in systems, process, and follow-through
Genuinely energized by wellness, holistic living, or personal development
Not afraid of cutting-edge technologies and know how to bring them down to earth
Excellent at communication and follow-through (written + verbal)
Experienced in e-commerce, fundraising, and marketing
Experienced Executive Assistant
Excited to be a part of something meaningful and fast-moving

We are looking for someone who wants to stay with her long-term!

To apply:

Please send me (Kryss) an email to ---------- the subject line:??" I'm **YOUR NAME**, your new Project Manager + Executive Assistant!"

Please include your resume attached as a PDF, as well as a direct link to your personal profile here on onlinejobs.ph, and please answer the following questions:

1- What did you like most about your previous job(s)?
2- What did you dislike about your previous job(s)?
3- What you would like your next job to look like? What is most important to you about a new job that you take?
4- What experience do you have that will help you excel in this position??
5- Are you looking for a long-term career working exclusively with one company? How many hours would you like to work per week?
6- On a scale from 1-10, with 1 being passive and waiting to be told what to do, and 10 being proactive and finding things to do without being asked, where would you rate yourself??
7- On a scale from 1-10, how would you rate your organizational skills??
8- On a scale from 1-10, how would you rate your attention to detail?
9- On a scale from 1-10, how would you rate your comfortability and ability to manage and complete multiple tasks?
10- What kinds of ecommerce tools have you used in your experience? Please describe.?

Please also include:
11- What does your internet/computer situation look like at home? Do you have a reliable computer, fast internet, and a back-up solution if there is a power-outage during your shift? (keep in mind most of your hours worked will be in the middle of the night)?
12- Are there any days and/or hours during the week that you are not available to work??
13- Have you ever worked during US hours before? Is that a schedule you enjoy??
14- Are you comfortable working on TimeDoctor or a similar remote worker tracking platform??
15- What about this position excites you the most?

We look forward to hearing from you!

P.S. It's not often that the opportunity comes along to work with a company and community where you get to define your role and grow with that organization as an important, key tea ---------- mber. If this appeals to you, then follow the instructions to apply today.