Admin Assistant (Primary Role) – Part-Time, MST Hours

JOB OVERVIEW
McAfee Safety Analysis (MSA) is seeking a reliable, detail-oriented Admin Assistant as the core of this role.
The position is primarily administrative with light bookkeeping support.
Initial schedule is 4 hours/day, 3 days/week (12 hrs/week) and may expand to 4 hours/day, 5 days/week (20 hrs/week) based on performance.

Key Responsibilities
*Primary – Administrative Support
-Document formatting, filing, and organizing in Google Shared Drive
-Calendar coordination and meeting scheduling
-Taking and formatting meeting notes
-Preparing weekly and ad-hoc reports from templates
-Email management and task follow-ups (drafting responses, nudging vendors/partners as directed)

*Secondary – Light Bookkeeping Support
-Basic expense tracking and receipt reconciliation
-Entering and categorizing expenses
-Creating and updating simple spreadsheets (filters, basic formulas)
-QuickBooks exposure (preferred): assisting with basic entries, categorization, and simple reconciliations

*Qualifications
-Strong administrative skills with proven experience in document management, scheduling, and professional communication
-Proficiency in Google Sheets/Excel (filters, basic formulas, clean formatting)
-Basic bookkeeping exposure; QuickBooks experience is a plus (or willingness to learn)
-Excellent English and clear, concise written updates
-Highly organized, dependable, and detail-oriented
-Reliable computer and stable internet connection

*Schedule & Compensation
Timezone: MST (Mountain Time) — must overlap with MST during agreed hours
Rate: TBD; paid bi-weekly or monthly via company standard method
Initial schedule: 12 hrs/week (4 hrs/day, 3 days/week) with potential to expand to 20 hrs/week after evaluation

*How to Apply (on-platform only)
-Please submit your application and include:
-A short note on your administrative experience and bookkeeping exposure (including any QuickBooks use)
-A brief example of an Excel/Google Sheets task you’ve handled (what, how, outcome)
-Your available MST schedule (days & 4-hour windows)
-Confirmation of your internet speed and backup plan
-Link to your resume

We value dedication, integrity, and continuous improvement.
If you excel at administrative tasks and can support light bookkeeping, we’d love to hear from you!