Admin / Virtual Assistant (Full-Time, Long-Term)

We are a fast-growing U.S.-based promotional products company looking for a reliable, full-time Admin / Virtual Assistant to join our team long-term.

I am the owner and currently handling everything myself (quotes, POs, suppliers, proofs, tracking, files). I need a VERY organized, detail-oriented assistant who can help manage the backend so I can focus on clients and growth.

Your Responsibilities (Training Provided)

Organization & Admin
• Organize and maintain folders for quotes, proofs, POs, invoices, and client files
• Keep all documents labeled and stored properly
• Update tracking sheets daily (simple spreadsheets)
• Record processes (SOPs/checklists) as you learn them
Supplier & Client Support
• Email suppliers using templates I provide
• Prepare draft emails for clients (I will review and send)
• Double-check order details (item, color, quantity, logo, shipping address)

Daily Workflow
• Send a daily summary of work completed + pending items
• Keep everything organized, updated, and running smoothly
• Make sure nothing falls through the cracks

What You DON’T Need
You do NOT need experience in the promotional products industry.
You do NOT need advanced tools experience.
I will train you on everything step by step.

What You MUST Have
• Excellent written English
• Strong attention to detail (this is extremely important)
• Very organized and methodical work style
• Independent worker who takes responsibility
• Ability to follow instructions carefully
• Comfortable using email and basic spreadsheets
• Reliable internet connection
• Able to work with U.S. Eastern Time
• Looking for a long-term stable position

Nice to Have (Not required)
• Experience as VA, admin, operations assistant
• Experience organizing files and documents
• Speaking Chinese

Working Hours & Pay
• Full-time: 40 hours per week
• Starting rate: $6.0 per hour
• Long-term growth opportunities based on performance

How to Apply
(Only applicants who follow all steps will be considered.)
1. Write a short introduction about yourself (5–7 sentences).
2. Describe a time you had to be very detail-oriented. What did you do?
3. Rate your comfort with organizing files & systems (1–10).
4. Record a 1–2 minute voice or video introduction in English and share the link.
5. Use the subject line: “Admin VA – I am detail-oriented.”

This is a long-term, stable position. We are looking for someone who wants to grow with our company for many years.

Attention to detail is extremely important, small mistakes in this job can create big issues. Only apply if you are careful and organized.

You must be comfortable following step-by-step SOPs and keeping files and information organized at all times.