Real Estate Virtual Assistant (NYC Hours) – Social Media, Client Intake, Landlord Outreach & NGO Coordination

JOB DESCRIPTION:

I am a real estate agent in New York City working with first-time homebuyers, Section 8 and CityFHEPS voucher clients, landlords, and community NGOs.

I need a long-term, reliable virtual assistant who can help with social media, setting up meetings, emailing landlords, coordinating with clients and NGOs, managing workshop details, and organizing all back-end communication. This is a serious, fast-paced role that requires excellent English, professionalism, and strong organization.

Work hours must match New York daytime hours.

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RESPONSIBILITIES:

1. Social Media Support
• Create simple Canva designs for Instagram/LinkedIn
• Organize weekly posting schedules
• Help prepare content for workshops and real estate updates
• Assist with captions, basic editing, and posting
• Research trending real estate topics and content ideas

2. Client Intake & Follow-Up
• Handle new lead intake
• Organize client information into spreadsheets
• Send follow-up emails and reminders
• Help schedule calls, Zoo ---------- etings, and appointments
• Assist with collecting basic documents (IDs, voucher info, etc.)

3. Emailing Landlords & Property Managers
• Send outreach emails to landlords (templates provided)
• Track available units and landlord responses
• Maintain a landlord database
• Follow up with property managers professionally

4. NGO Communication & Coordination
• Send emails to NGO contacts (Sakhi, WIN, other partners)
• Track client referrals
• Coordinate workshop invitations and attendance lists
• Follow up after workshops
• Maintain communication logs

5. Workshop Assistance
• Manage sign-ups and create attendance sheets
• Send reminders to participants
• Help prepare materials (slides, flyers, forms)
• Follow up with attendees after the event

6. General Administrative Tasks
• Data entry
• Organizing Google Drive
• Preparing weekly reports
• Simple research tasks
• Building spreadsheets (clients, landlords, workshops, etc.)

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REQUIREMENTS:
• Experience with U.S. real estate clients
• Excellent English (written + spoken)
• Strong communication skills
• Very organized and reliable
• Comfortable sending professional emails daily
• Canva experience (flyers and simple graphics)
• Able to work NYC daytime hours
• Fast response time
• Stable internet
• Able to follow instructions and meet deadlines
• Long-term availability

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BONUS SKILLS:
• Familiarity with vouchers (Section 8, CityFHEPS)
• Knowledge of LinkedIn outreach
• Social media support for real estate
• Experience coordinating events/workshops
• Experience with CRM tools

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PAY & HOURS:
• 20–30 hours per week
• $6–$9 per hour depending on experience
• Long-term stable position
• Paid weekly

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HOW TO APPLY:

Please send:
1. A short introduction about yourself
2. Your real estate or admin experience
3. Any Canva or social media examples
4. Your available hours in EST
5. Your expected hourly rate
6. One paragraph on why you want this role

Applications without all items will not be reviewed.