Executive Assistant /General VA

Executive Assistant / General Virtual Assistant (Full-Time, Remote)

About Us

We’re a rapidly growing Australian company looking for a reliable, detail-oriented Executive Assistant to support our daily operations, manage executive tasks, and help keep our business running smoothly.

This is a long-term, full-time role (40 hours per week) — ideal for someone seeking stability, professional growth, and the opportunity to become a key member of our team.

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Main Responsibilities

Inbox, Calendar & Schedule Management

- Manage and organise the owner’s inbox, flag priorities, and draft responses when needed.
- Maintain an accurate and well-structured calendar for business and personal commitments.
- Coordinate meetings, internal check-ins, and external appointments.
- Ensure reminders, follow-ups, and key deadlines are never missed.

Administrative & Executive Support

- Prepare documents, spreadsheets, and simple reports.
- Assist with documenting internal processes.
- Organise files and maintain orderly digital folders.
- Support the owner with various organisational and executive tasks as needed.

Customer Support & Client Communication

- Monitor emails, web enquiries, and social media messages.
- Respond to customer questions in a friendly, helpful, and professional manner.
- Send follow-ups, reminders, confirmations, and other relevant communications.
- Maintain accurate client records and assist with simple CRM updates.

Social Media & Marketing Assistance

- Help manage and schedule content across social media platforms.
- Respond to comments and messages where appropriate.
- Assist with basic content creation tasks (captions, simple graphics, research).
- Track engagement and help maintain an active online presence.

Light Bookkeeping & Business Operations

- Send invoices and receipts.
- Record payments and track simple financial data.
- Assist with basic bookkeeping and maintaining organised records.
- Update spreadsheets and internal logs as required.

General VA Tasks

- Conduct online research and gather information as needed.
- Coordinate small projects and follow-up tasks.
- Support with miscellaneous admin responsibilities to help keep the company running efficiently.

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Requirements

- Previous experience as a Virtual Assistant or Executive Assistant preferred.
- Excellent written and spoken English.
- Highly organised, detail-oriented, and proactive.
- Strong communication and customer service skills.
- Able to manage time effectively and work independently.
- Comfortable using Google Workspace (Docs, Sheets, Calendar), CRM tools, Zoom, and standard online software.
- Reliable computer/laptop, quality headset, and stable internet connection.
- Friendly, dependable, and eager to learn.

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Working Hours

8 AM – 5 PM Adelaide time

(5:30 AM – 2:30 PM Manila time with 1-hour lunch break)

You’ll finish mid-afternoon — perfect for achieving a healthy work-life balance.

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What We Provide

- Full-time, long-term role (40 hours per week)
- Competitive pay: USD $800 – $1,100 per month (depending on experience)
- Performance bonuses and growth opportunities
- Supportive Australian team that values and trusts its people
- Comprehensive training provided
- Consistent, stable hours — work from home

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How to Apply

Please submit the following:

1. Your updated résumé
2. A short cover letter explaining why you’re a great fit
3. A screenshot of your latest internet speed test
4. A short video introducing yourself and your experience

?? Important: Applications without a video introduction will not be considered.