BFF BRANDING — CREATIVE VIRTUAL ASSISTANT (20 HOURS/WEEK)

BFF BRANDING — CREATIVE VIRTUAL ASSISTANT (20 HOURS/WEEK)

Position: Creative Virtual Assistant (Branding + Lead Generation)
Hours: 20 hours/week (Mon–Fri)
Rate: $5–$7/hr depending on experience
Start Date: ASAP
Company: BFF Branding — Boutique Digital & Aesthetic Branding Agency
Location: Remote (OnlineJobsPH)

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???? ABOUT US

BFF Branding is a boutique creative agency specializing in aesthetic branding, content creation, AI-assisted visual design, digital services, and small business identity development.

We help clients transform their visual brands through:
    •    Brand identity kits
    •    Logo & typography systems
    •    Social media design
    •    Content templates
    •    Aesthetic direction
    •    Creative visual strategy

We are a faceless agency, not personality-based — professional, modern, clean, and visual.

We are looking for a high-performing Virtual Assistant who can support creative operations, maintain structure, handle outreach, and help grow the agency through lead generation, ads, and client management.

We want someone who wants to stay long-term, grow with us, and become a core part of our team.

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? RESPONSIBILITIES

? Client Management & Agency Operations
    •    Onboard new clients (contracts, invoices, welcome packets)
    •    Organize Google Drive, client folders, and project files
    •    Maintain project timelines & communicate updates
    •    Create and manage Notion/Trello task boards
    •    Send follow-ups and reminders
    •    Handle customer inquiries professionally
    •    Manage Calendly bookings & confirmations
    •    Prepare weekly reports for the CEO

? Branding & Creative Support
    •    Create simple Canva templates
    •    Prepare brand kits (using assets provided by creative director)
    •    Create aesthetic moodboards
    •    Gather client references and inspiration
    •    Assist with content planning
    •    Schedule posts on IG/TikTok
    •    Light editing or design work (not heavy graphic design)

? Lead Generation & Client Acquisition (VERY IMPORTANT)
    •    Daily Instagram DM outreach to small businesses
    •    Daily TikTok outreach to potential clients
    •    Build and maintain a CRM list of leads
    •    Find businesses with poor branding and pitch our services
    •    Send follow-ups every 48 hours
    •    Set appointments for discovery calls
    •    Manage intake forms and inquiries
    •    Create simple brand audit PDFs to send to prospects

? Instagram Lead Ads & Marketing
    •    Set up Instagram lead ads
    •    Create lead forms
    •    Monitor ad performance
    •    Adjust audiences and creatives
    •    Track cost-per-lead
    •    Transfer all leads to CRM

? Admin & Organization
    •    File management
    •    Data entry
    •    Tracking payments
    •    Preparing invoices
    •    Organizing weekly tasks
    •    Researching tools, trends, competitors
    •    Creating weekly business improvement suggestions

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? REQUIREMENTS

???? Must-Have Skills
    •    Excellent English communication (written & spoken)
    •    Highly organized + detail-oriented
    •    Fast learner, proactive, not passive
    •    Canva proficiency (7–10/10)
    •    Comfortable messaging clients
    •    Experience doing admin work
    •    Basic familiarity with Instagram ads OR willingness to learn fast
    •    Efficient with Google Workspace (Docs, Sheets, Drive)
    •    Reliable, consistent work ethic
    •    Ability to take initiative without hand-holding

???? Bonus Skills (Not Required But Huge Plus)
    •    Experience with branding or design
    •    Experience with lead generation or social media outreach
    •    Experience with social media scheduling
    •    Familiarity with AI tools (ChatGPT, CapCut, Canva AI)
    •    Prior agency or creative VA experience
    •    Understanding of TikTok creator space
    •    Ability to speak confidently with small business owners

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? WHAT WE OFFER
    •    Long-term position with growth potential
    •    Consistent 20 hours/week
    •    Bonuses for strong performance
    •    Opportunity to grow into an Operations Manager or Creative Coordinator role
    •    Supportive work environment
    •    Clear weekly workflows
    •    Creative, aesthetic tasks
    •    Work on exciting branding projects

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? WORK SCHEDULE

20 hours/week total
Suggested structure (flexible):
    •    Monday–Friday
    •    4 hours/day
    •    PH daytime or nighttime okay, as long as messages are answered within 24 hrs
    •    Weekly Zoom check-in (15 min)

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? STARTING SALARY

$5–$7/hour based on experience
Paid weekly via Wise/PayPal
Performance bonuses available

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? HOW TO APPLY (IMPORTANT — FOLLOW ALL STEPS)

Please send:
    1.    Your introduction (tell us who you are & your VA experience)
    2.    Your resume or OnlineJobsPH profile
    3.    A Canva sample (moodboard or simple template you created)
    4.    A short screen recording (Loom/Phone) answering:
    •    Why you want to work with a branding agency
    •    How you stay organized
    •    What tools you use daily
    5.    Your availability (days + hours)
    6.    Your expected hourly rate
    7.    Answer these questions:
    •    What is your experience with Instagram outreach?
    •    Have you ever set up an IG lead ad?
    •    Have you handled client onboarding before?
    •    What makes you a strong fit for this creative role?
    •    On a scale of 1–10, how comfortable are you with Canva?

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? TEST TASK (IF SELECTED FOR NEXT STEP)

Shortlist candidates will complete 2 small paid tasks:
    1.    Create a Canva moodboard based on a theme we give you
    2.    Create a simple brand audit PDF based on an IG profile

This allows us to see design sense + communication skills.

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? FINAL NOTE

We are looking for someone who has:
    •    good energy
    •    initiative
    •    professionalism
    •    good communication
    •    strong organization
    •    fast turnaround
    •    loyalty

If that is you — we want you on our team. ????