Personal Executive Assistant (Long-Term, Part-Time)

Hi, I’m Kardia. I run operations across multiple ongoing projects in mental health and wellness, and I’m rebuilding my workflow in a way that protects time, focus, and well-being. I am looking for a Personal Executive Assistant who is steady, thoughtful, organized, and kind in how they communicate.

I move fast, and I manage a lot of details. I need someone who can help me stay grounded and follow through on tasks without needing to be reminded. You will be working directly with me, one on one. Your job is not to take over decision making. Your job is to help me stay organized, track tasks, follow up where needed, and keep my systems clear.

Your responsibilities will include:
• Join some meetings with me and take organized notes
• Turn those notes into tasks and reminders
• Send follow up emails to the appropriate persons
• Update project lists and timelines in ClickUp
• Help with Canva edits, Mailchimp updates, and basic website updates (training provided)
• Keep track of ongoing tasks and check in on progress
• Communicate warmly, clearly, and consistently with my team

You do not need to be an expert to start.
I will train you patiently. What matters most is:
• Reliability
• Kindness
• Emotional steadiness
• Willingness to ask questions when unsure
• Ability to learn and follow step by step workflows
• Respect for confidentiality and boundaries

This role starts at 5 hours per week, with room to grow to 10 hours per week and eventually more hours may be added, there is growth to full time in this position as we work well together. I really value long-term working relationships. I am looking for someone who wants stability, not short-term quick jobs.

If you are a parent or caregiver and need a role that respects family needs while still getting work done, this could be a very good fit. I care about real life and real people.