Finance assistant

Must live in Manila

Remote (Philippines preferred)
Hours: Full-Time (40 hours/week)
Salary Range: 60,000 – 90,000/month (depending on experience)
Reports to: Finance Manager / Founder

is a fast-growing London-based property services and membership business, offering home repairs, safety certificates (Gas/EICR), and subscription plans to homeowners, landlords, and agencies.

We’re transitioning to a tech-enabled, scalable model — and we need a detail-oriented, trustworthy Finance Assistant to help us maintain financial control, keep accurate records, and support growth towards £1m+ annual revenue.

Role Overview

You’ll be responsible for day-to-day financial operations: customer invoicing, reconciling accounts, tracking costs and margins on jobs, managing subcontractor payments, and producing simple weekly/monthly reports. You’ll work closely with Operations to ensure accurate job data and with the founder to strengthen London’s financial processes.

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???? Key Responsibilities

???? Customer Invoicing & Accounts Receivable
• Create customer invoices in QuickBooks based on completed jobs
• Match subcontractor job reports/timesheets to invoice details
• Monitor overdue invoices and send follow-up reminders via Intercom/email
• Prepare weekly aged receivables summaries for review

???? Accounts Payable & Subcontractor Support
• Process and reconcile subcontractor invoices and payments (including CIS deductions if needed)
• Maintain a tracking sheet of parts/materials purchased, including receipts & job codes
• Support monthly payroll prep (hours summaries, costs, etc.)

???? Reconciliation & Reporting
• Reconcile QuickBooks transactions against bank feeds, Stripe, and ServiceM8 data
• Maintain accurate revenue/cost data per job (in Sheets or QuickBooks)
• Prepare weekly and monthly financial snapshots, including:
• Revenue splits (membership, repairs, MOTs)
• Gross margins per job
• Total payouts to subcontractors

???? Financial Admin & Compliance
• Maintain organised digital records for audit purposes
• Assist with VAT prep and filings
• Support year-end accountant queries (trial balance, ledgers, etc.)

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? Requirements

???? Education & Skills
• Bachelor’s degree in Accounting, Finance, Business Management, or similar
• 2+ years in bookkeeping, accounts admin, or finance ops role (preferably remote)
• Experience with QuickBooks Online (required), Stripe, ServiceM8 (nice-to-have)
• Strong command of Google Sheets (pivot tables, formulas)
• Excellent written and spoken English
• Extreme attention to detail and accuracy

???? Competencies
• Sharp analytical mindset — able to spot discrepancies independently
• Reliable, structured, and excellent time management
• Comfortable working remotely and reporting via daily check-ins
• Professional and proactive communication skills

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???? Why Join Us?
• Competitive salary + opportunities to grow with a scaling UK business
• Fully remote position with flexibility
• Work directly with the founder and influence how financial operations scale
• Be part of a purpose-led team modernising home services with tech and transparency

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???? How to Apply

Send the following to [your hiring email] with subject:

Application: Finance Assistant – London
? Your CV
? A short note about your finance experience
? Your current and expected monthly salary
? (Optional) A sample report, spreadsheet, or dashboard you have created