Virtual Events Coordinator (Remote)

We are a fast-paced and growing event staffing firm specializing in experiential marketing, promotional activations, and brand ambassador programs. We’re looking for a Virtual Events Coordinator to help manage the day-to-day logistics of our client events and support our on-site teams nationwide.

This is a remote position that requires excellent communication skills, strong attention to detail, and the ability to stay organized in a fast-moving environment.

Key Responsibilities

Communicate directly with clients to confirm event details, schedules, and staffing needs

Coordinate and manage event staff and brand ambassador assignments across multiple time zones

Oversee scheduling, availability tracking, and shift confirmations for all active programs

Send crew communications, event updates, and reminders via email, SMS, or scheduling platforms

Monitor active events remotely to assist with troubleshooting or last-minute adjustments

Collect, verify, and process staff timesheets accurately and on schedule

Track hours worked for payroll and client invoicing

Maintain up-to-date event and talent records in internal systems

Proactively manage deadlines and escalate time-sensitive issues to management

Ideal Candidate

Experience in event coordination, staffing, or promotional marketing preferred

Strong organizational and multitasking abilities

Excellent written and verbal communication skills

Comfortable managing multiple projects and teams remotely

Familiarity with Google Workspace, spreadsheets, or scheduling tools