Talent & Teaching Operations Associate

Company: Exploring Scholar (Canada)
Engagement: Independent Contractor (Remote)
Hours: 40 hours/week with minimum 4 hrs daily overlap (PH AM, Toronto PM)
Compensation (CAD): $800–$1000/month + 13th month Dec bonus after one full year.

What you’ll do

Hiring Ops:
Repost job ads weekly (Indeed + university boards), shortlist candidates, schedule 15-min phone screens via Calendly.
Send/track sample teaching videos; set up Zoom interviews.
Run reference checks and draft offer/reject emails.
Prepare contract packet for manager approval; update the Hiring Pipeline daily.

Teaching Ops:
Teacher allocation: collect requirements, check availability/fit, and hand off to the Scheduler.
Coverage coordination: find coverage teachers for sick/conflict cases, confirm, and notify parents/students with templates.
Monthly reliability: tally absences/reschedules; compute on-time %.
Quality monitoring: collect data regarding student feedback and create reports for teaching qualities.
Payroll prep (monthly): compile hours × rates; draft totals for approval.

Group-class planning (per semester):
Maintain the planner (courses, teachers, links).
Tools: Gmail, Google Calendar/Drive/Sheets, Zoom, Google Classroom, Calendly, Indeed, uni job boards (nice-to-have: Jotform, Canva).

What success looks like:
Candidates/teachers/colleagues/managers replied immediately during work hours.
Hiring Candidate trackers are clean: status + next step + date + link.
Scheduling Coordinator receives complete info the first time.
Coverage confirmed quickly; all parties clearly notified.

Requirements:
Excellent written English; confident on phone/Zoom.
Strong organization and Google Sheets skills.
Reliable 25+ Mbps internet, backup connectivity, good audio setup.
Comfortable working PH time with minimum 4 hrs overlap with Toronto (ET); more is better.
Nice-to-haves: education or HR coordination experience; basic Canva/Jotform.

Contractor engagement (legal):
Independent contractor (not employment). You control your methods and provide your own equipment.
Monthly invoicing in CAD; payout via Wise.
You handle your PH taxes/SSS/PhilHealth/Pag-IBIG.
NDA, confidentiality, IP assignment.

How to apply (follow exactly)

1. Message us here to indicate your interest.

2. Send us your application through email:

Email subject: TTOA-FT – [Your Name] – [Hours/Week & Desired CAD Rate]
Send to: ----------
Include:
Short note (5–7 sentences): why you’re a fit + preferred work hours (PH time).
Resume (PDF) + 1–2 min Loom/video link intro.
Speedtest screenshot (current location).
Mini-task (one Google Sheet, create a shareable view link):
-Sheet 1: Hiring Pipeline columns: Candidate | Source | Status | Next Step | Date | Notes (fill 3 sample rows).
-Sheet 2: Write a polite rejection email (5–7 sentences) after a failed phone screen.
-Sheet 3: Draft a same-day coverage notice to parents where we have to assign a new teacher for a class due to a teacher's sudden conflict.