Strategic Executive VA (AI-Enabled Operations)

Position: Strategic Executive VA (AI-Enabled Operations)
Location: Remote, Philippines
Compensation: PHP 60,000/month
Schedule: Full-time with some scheduled check-ins

About the Role
We are looking for a sharp, tech-savvy Executive VA to support two experienced consultants who lead a boutique tax firm and a growing business advisory practice. This is not a basic admin position. It's a strategic support role designed for someone who is eager to learn systems, build process documentation, and grow beyond task execution.
This role is built around your development. You’ll start by taking ownership of important tasks, but your long-term success depends on how well you can learn the work, document the steps, and hand it off to our automation team. The goal is for you to gradually offload recurring work, become more efficient over time, and take on higher-leverage responsibilities as the business grows.

What You’ll Be Doing
Supporting both the tax firm and consulting business with day-to-day task management and documentation
Learning manual workflows and documenting them for automation handoff
Partnering with our automation team to reduce or eliminate repetitive work
Drafting templated emails and client communications using pre-approved tone and formats
Helping implement CRM tools and other client-facing systems
Participating in weekly planning calls to review priorities and identify automation opportunities
Creating and maintaining SOPs, internal dashboards, and documentation
Supporting follow-up tasks and client insights alongside the consulting team


What You Bring
Strong written English and attention to detail in communications
Ability to quickly learn tools, systems, and new software
Experience documenting workflows, SOPs, or process steps
A proactive, solution-oriented mindset
Comfort asking questions and speaking up when things are unclear
Reliability, integrity, and consistent follow-through
Prior VA, executive support, or operational experience preferred

Nice to Have
Familiarity with tools such as ChatGPT, Claude, Google Workspace, Notion, Airtable, Zapier, or N8N
Experience supporting consultants, tax professionals, or technical projects
Ability to work with spreadsheets or summarize data in a structured way
Enthusiasm for systems thinking and continuous improvement

What You’ll Get
A role that is designed to evolve with you. As you grow, your workload becomes more focused and strategic
Clear mentorship and structure to help you succeed
Opportunities to work inside a well-established tax business and a high-growth consulting company
Regular exposure to automation strategy, client systems, and AI implementation
A long-term opportunity if we’re the right fit

Ready to step into a VA role where you're seen as a strategic partner, not just a task-taker?
To apply, send us your resume and include “ROCKSTAR VA” in the subject line. Applications without this title will not be considered.