Client Onboarding & AI Systems Specialist (Executive Assistant to Founder | Go High Level + AI Operations)

About Create Assistants:
Create Assistants is a rapidly growing AI and software agency helping small to mid-sized businesses streamline operations, automate communication, and scale efficiently. Our platform combines Go High Level technology, custom AI employees (chat + voice), and white-glove onboarding support creating an all-in-one business command center that runs 24/7.

We’re looking for a driven, tech-savvy individual to join our team as a Client Onboarding & AI Systems Specialist. Someone who thrives on helping clients succeed, understands Go High Level and AI tools, and wants to grow alongside an innovative company in the software and automation space.


Your Role:
You’ll work directly with the founder as their right-hand person, managing new client onboarding, helping set up Go High Level systems and AI projects, and ensuring clients have a seamless, high-quality experience. During downtime, you’ll assist with light marketing, posting social content, running simple outreach campaigns, and supporting internal operations.
This position blends tech setup, project management, and customer success with marketing and growth support.


Key Responsibilities:

Client Onboarding & Support
- Guide new clients through the onboarding process using our structured framework.
- Configure and customize client systems inside Go High Level (CRM, automations, funnels, AI workflows).
- Coordinate with our AI and tech teams to deploy chat and voice AI employees.
- Communicate updates, answer client questions, and ensure successful handoffs post-onboarding.

AI & System Implementation
- Assist in building and maintaining automations, campaigns, and integrations inside Go High Level.
- Test and troubleshoot system setups to ensure smooth operation and proper data flow.
- Learn and manage internal AI tools and help optimize client AI models over time.

Marketing & Growth Support
- Post approved content to company social media accounts and assist with engagement.
- Support light daily outreach or follow-up messaging during downtime.
- Help organize internal content, case studies, and client success stories.

Administrative & Executive Support
- Serve as the founder’s operational assistant for task management, scheduling, and communication.
- Track onboarding progress, client satisfaction, and project timelines.
- Maintain internal organization across systems and client accounts.


Requirements:
- Experience with Go High Level or similar CRM/automation platforms.
- Familiarity with AI tools (chatbots, automation systems, or prompt-based workflows).
- Strong attention to detail and ability to follow processes precisely.
- Excellent communication skills (written and verbal).
- Tech-savvy and eager to learn new software quickly.
- Organized, proactive, and comfortable juggling multiple projects at once.

Preferred (but not required):
- Basic understanding of marketing funnels, automations, or social media scheduling.
- Experience with onboarding, project management, or customer success roles.
- A passion for technology, efficiency, and helping businesses scale.


Why You’ll Love It Here:
- Work directly alongside the founder and leadership team.
- Fast-track growth into a leadership position as the company scales.
- Learn cutting-edge AI, automation, and system implementation strategies.
- Opportunity to shape the future of a fast-growing software and AI agency.
- Flexible, remote-friendly environment with an ambitious, collaborative culture.