Virtual Assistant

Virtual Assistant for Head of Practice (Australian Law Firm)

Company: ----------
Location: Remote – Philippines-based
Type: Full-time (40 hours/week)
Work Hours: Australian business hours (AEST/AEDT)

About ----------
---------- is an Australian immigration law firm that helps people move, work, and stay in Australia legally and successfully. We make the migration journey smoother by combining expert legal advice with genuine care for our clients.

We’re looking for a Virtual Assistant based in the Philippines to work directly with our Head of Practice. This role is perfect for someone highly organised, proactive, and great at communication — someone who loves making things run smoothly behind the scenes.
What You’ll Do
You’ll support the Head of Practice in managing their day, keeping things organised, and ensuring clients receive a seamless experience. Your work will cover a mix of admin, scheduling, and client coordination tasks.
• Managing the Head of Practice’s calendar, meetings, and bookings.
• Scheduling client appointments and setting up Google Meet links.
• Preparing meeting agendas, summaries, and follow-up emails.
• Attending client meetings online, taking clear notes, and helping with handovers.
• Creating and sending proposals, invoices and receipts to clients.
• Managing subscriptions and renewing tools/software accounts.
• Coordinating with clients via email or chat for updates and reminders.

You’re a Great Fit If You:
• Have 3+ years of experience as a Virtual Assistant, Executive Assistant, or Admin Officer.
• Speak and write excellent English — clear, polite, and professional.
• Are tech-savvy and comfortable with:
- Google Workspace (Docs, Sheets, Calendar, Meet, Drive)
- Invoicing tools (Xero, QuickBooks, or similar)
- CRMs or project management tools (ClickUp, Trello, or similar)
• Are highly organised, detail-oriented, and reliable.
• Can handle confidential information with care.
• Are proactive — you notice what needs to be done and make it happen.

Schedule & Work Setup
• Full-time (40 hours/week)
• Work from home — must have a quiet workspace and reliable internet.
• Work during Australian hours (approx. 7am–4pm Manila time).
What We Offer
• Competitive pay based on experience
• Long-term, stable role with an Australian law firm.
• Friendly, supportive team — we value people who take initiative.

How to Apply
Please send us:
1. Your updated resume.
2. A short Loom video (1–2 mins) telling us:
- Why you’re interested in working with ----------
- A time you helped keep someone (a boss or client) organised and on top of their work.