Executive Virtual Assistant – Car Rental Operations (Remote)

Company:** Hotlanta Motors LLC
Location:** Remote (Atlanta, GA)
Type:** Part-Time (20 hours/week)
Starting Rate:** $3/hour

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**About Hotlanta Motors**

Hotlanta Motors is a growing car rental company based in Atlanta, Georgia, offering **flexible, reliable, and affordable rentals** for both gig drivers and everyday customers.

Our fleet ranges from economy to mid-luxury vehicles, and we pride ourselves on no credit checks, fast approvals, and superior service.

We’re looking for a highly organized, fast-learning Executive Virtual Assistant to help manage operations, client communication, and rental logistics as we expand across the city.

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Position Overview

You’ll serve as the right hand to management, coordinating rentals, communicating with drivers, and keeping everything running smoothly behind the scenes.

This is a hands-on role where organization, consistency, and clear communication matter most.

The ideal candidate is a self-starter, can manage multiple systems, and knows how to keep both clients and vehicles moving efficiently.

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Key Responsibilities

Lead Generation & Offers

* Send daily rental offers and follow-ups via social media, text, and email.
* Engage new leads through Facebook Marketplace and online listings.
* Track interested clients and document offers made.

Customer Communication & Support

* Respond quickly to messages, calls, and DMs.
* Provide detailed info on vehicle availability, rates, and rental terms.
* Send reminders for returns, renewals, and payment confirmations.

Reservation & Fleet Coordination

* Confirm bookings and collect driver documents (license, insurance, etc.).
* Update daily fleet sheet for vehicles (Available, Rented, Under Maintenance).
* Coordinate pickups, drop-offs, and maintenance schedules.

Billing & Administrative Tasks

* Process payments and issue invoices through approved platforms.
* Keep accurate financial logs and rental history.
* Maintain digital files for each customer and vehicle.

Scheduling & Reporting

* Manage Google Calendar for reservations and maintenance.
* Send end-of-day reports (inquiry count, bookings, payment updates).
* Assist with insurance or registration renewals when needed.

Marketing & Social Media Support

* Post rental listings across social platforms and car marketplaces.
* Update captions, images, and rates as vehicles rotate.
* Reply to inquiries under listings and monitor engagement.

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Requirements

* Prior experience as a Virtual Assistant, Customer Support Rep, or Executive Assistant.
* Excellent written and verbal English.
* Highly organized, detail-oriented, and proactive.
* Skilled in:

* Google Workspace (Docs, Sheets, Drive, Calendar)
* Social media apps (Facebook, Instagram, WhatsApp, Threads)
* Basic payment tools (Cash App, Stripe, Square, etc.)
* Comfortable handling client communication and reporting daily.
* Experience in car rental or transportation operations is a plus.

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Compensation & Growth

* Starting Pay: $3/hour
* Hours:** ~20 hours per week (flexible schedule)
* Raises available after consistent performance
* Long-term potential for full-time employment
* Remote work from any location

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How to Apply

If you’re reliable, professional, and ready to help scale a fast-moving car rental business, apply by sending:

1. Your Resume
2. A short cover letter describing your VA experience and why you’d fit this role
3. Your preferred schedule (EST)


Email or message with the subject line:
Executive VA – Hotlanta Motors