Experienced Executive Assistant to the CEO

Are you looking for a career where you can shine and enjoy what you do?

We're a full-service Digital Marketing Agency specializing in Law Firm Search Engine Optimization (SEO), Web Design & Development, and Local Service Ads (LSA).

Our people are our greatest asset - a team of talented thinkers, dreamers, and doers who move the industry forward and deliver world-class results to our clients. Inside our (virtual) walls, you’ll find a one-of-a-kind culture that empowers growth, creativity, and accountability.

Our fast-growing team is searching for talented professionals who bring vibrant energy, sharp skills, and a passion for digital marketing to every project.

Whether your expertise lies in operations, executive support, web design, development, content, SEO, or client success - we want to hear from you!

Join a team that:

? Values your unique skills and contributions

???? Fosters professional development and leadership growth

???? Encourages collaboration, ownership, and innovation

???? Believes work can be both productive and fun


Let’s create something incredible together - and grow the future of law firm marketing, one win at a time.

About the Role

The Executive Assistant’s responsibilities include handling administrative tasks, project management, process building, managing calendars, meeting preparations, setting follow-up tasks, making travel arrangements, event planning, and more.

The highest priority in this role is to remove administrative and delivery-related tasks from the CEO’s plate — allowing him to focus on sales, marketing, and leadership.

You’ll be the CEO’s right hand, ensuring priorities are met, operations are streamlined, and communication between departments flows efficiently.

Key Responsibilities

Manage and organize the CEO’s calendar, meetings, and priorities including family and personal schedules
Prepare meeting agendas, notes, and follow-ups for leadership and client meetings
Track deliverables and ensure accountability across multiple departments (SEO, Content, Design, Dev, LSA)
Maintain communication between the CEO, clients, and internal teams
Handle confidential information with integrity and professionalism
Assist with documentation, reports, and special projects as assigned
Make travel arrangements and assist with logistics for events or client visits
Conduct daily sync meetings with the CEO to review priorities, calendar, and next steps
Assign and monitor tasks in ClickUp for the CEO and team
Build and document Playbooks & SOPs (via Loom videos)


Qualifications

At least 3+ years of experience as an Executive Assistant or in a similar role (preferably in a marketing or digital agency)
Excellent communication and organizational skills
Strong attention to detail and ability to multitask under pressure
Proficient in tools like ClickUp, Google Workspace, Slack, Zoom, and Hubstaff
Proactive, dependable, and able to anticipate the needs of the CEO and leadership team
Comfortable working in a fast-paced, fully remote environment
Can work full-time between 9am to 7pm MST

What We Offer:

You will be part of a close-knit team of like-minded professionals who are incredibly hard-working and truly passionate about their work.
Competitive salary aligned with current market rates and opportunities to grow.
Long-term, stable employment and other employee benefits.
Performance bonuses for top-performing tea ---------- mbers.
Full-time permanent WFH
With PTO after 1 year of service


How To Apply:

If you meet the qualifications and are passionate about the role, please submit your resume, cover letter, and any relevant portfolio or work samples to this form: ----------

**Those who follow our instruction will be contacted

This is NOT for beginners.

This is strictly for those who have experience already.


Deadline of submission of application is until November 12, 2025. We will contact qualified applicants who submit through our application form only. Please give us 24-36 hours to review all applications. If you didn't hear from us, we might consider your application for other future opportunities.


We look forward to reviewing your application!