EXECUTIVE ASSISTANT TO CEO (Marketing Systems, AI & Operations)

EXECUTIVE ASSISTANT TO CEO
Marketing Systems, AI & Operations
Full-Time | Remote | Reports to Natasha Broxton, Founder of Select Auto Parts & Automotive in Black

Mission of the Role
We’re hiring a highly capable Executive Assistant to work directly with Natasha Broxton — an award-winning entrepreneur scaling multiple ventures and mentoring local business owners.
This is not a basic admin role. You will serve as a strategic execution partner, managing operations, marketing systems, and virtual assistants across two growing brands. You’ll help turn high-level strategy into day-to-day execution using tools like GoHighLevel, Canva, and AI systems.
If you are organized, tech-savvy, proactive, and thrive in fast-paced environments, you’ll love this opportunity.

Key Responsibilities
Operations and Leadership Support


Manage Natasha’s calendar, inbox, scheduling, and daily priorities.


Prepare meeting briefs and follow-up summaries.


Organize and maintain business systems using Asana, Notion, or Google Workspace.


Document processes into clear SOPs.


Marketing and Automation


Set up workflows, forms, and automations inside GoHighLevel.


Support content scheduling, email automations, and CRM organization.


Help track marketing performance and compile monthly reports.


Team Coordination


Assign and oversee tasks for offshore VAs.


Ensure content, design, and marketing deliverables are completed on schedule.


Maintain accountability systems using project management tools.


AI and Efficiency Tools


Use AI tools (ChatGPT, Canva Magic Write, ---------- v) to create content or improve workflows.


Research and recommend process improvements.



Required Experience and Skills


2+ years as an Executive Assistant, Project Coordinator, or Operations Manager.


Strong experience with GoHighLevel or similar marketing CRM platforms.


Excellent written and spoken English.


Proficient with Google Workspace, Asana, Canva, and automation tools.


Highly organized, reliable, and resourceful.


Able to manage multiple priorities without constant supervision.



Ideal Candidate Traits


Leadership mindset: You take initiative and ownership.


Fast learner: You can figure things out quickly with minimal direction.


Problem solver: You look for solutions, not excuses.


Tech confident: You are comfortable setting up tools, systems, and automations.


Values-driven: You believe in growth, excellence, and purpose-driven business.



Compensation


Full-Time Remote Position (40 hours per week)


Pay: $700 to $1,000 USD/month, depending on experience and initiative


Performance-based bonuses after 90 days



Tools You’ll Use
GoHighLevel, Canva, Google Workspace, Asana, Slack, Flodesk, ClickUp, ChatGPT

How to Apply
Submit your application through this Google Form (link provided by Natasha).
Please include:


Your name, email, and years of relevant experience.


A short paragraph about your experience with GoHighLevel or similar CRMs.


3 tools you have mastered and how you’ve used them to manage or automate tasks.


A short cover letter answering this question:
“Why would you be a great fit to work with Natasha Broxton and help scale her businesses?”


A 2-minute Loom video introducing yourself. In the video, share:


Who you are and what you’re great at.


A time you took initiative without being asked.


Why you’d love to help scale a Black-woman-led automotive and marketing brand.




(Optional) Attach examples of a GHL workflow or SOP you’ve created.



Next Steps
If shortlisted, you’ll be invited to complete a paid 2-hour skills task, such as outlining or creating a simple GoHighLevel automation or project workflow. This helps us understand your execution ability and communication style.

A Message from Natasha
“I move fast. I’m building systems, teams, and legacy brands. I need someone who can keep up, stay organized, and lead with initiative. If you love taking ownership, solving problems, and working alongside a visionary founder — this is the opportunity for you.”

Would you like me to:


Create the Google Form template (with questions, sections, and scoring)?


And draft the paid skills test + evaluation rubric (so you can delegate screening)?


That combo would make your hiring flow fully plug-and-play — no inbox chaos or wasted interviews.