Full-Time Virtual Assistant – Commercial Real Estate (2-Year Commitment)

About the Role

We are seeking a Full-Time Virtual Assistant to support a growing U.S.-based commercial real estate and property management company.
This role involves tenant communication, repair coordination, financial tracking, and administrative management across several office and retail properties.

You’ll collaborate directly with ownership and management, helping keep daily operations organized and efficient.
We’re looking for a dependable, detail-oriented professional ready for a long-term, stable opportunity with room to grow.

Key Responsibilities
Maintain Property Management System-Reconcile income and expense against accounts. Initial on-board new tenants to the platform.

Maintenance & Vendor Coordination: Communicate with vendors and contractors, schedule and track maintenance or repairs, and ensure completion updates.

Tenant Support: Handle tenant inquiries, maintenance requests, and follow-ups through email or messaging platforms.

Administrative & Schedule Management: Manage calendars, organize property files, and coordinate meetings for ownership.

Financial & Reporting Tasks: Record rent payments, track expenses, review invoices, and generate summary reports.

Leasing & Marketing Support: Prepare lease documents, update property listings, and assist with renewals and advertising.

Property Oversight: Maintain inspection logs, utility records, and ensure ongoing compliance tracking.

Qualifications
Must Have Property Management and Bookkeeping Experience in Buildium and 5 years experience VA serving US (please don't apply without this experience)

Excellent English communication skills (written and verbal)

Strong organizational and administrative skills with attention to detail

Ability to work independently and manage multiple priorities

Consistent availability during U.S. Central Time Zone hours (at least 6-hour overlap)

Prior experience in real estate, property management, or executive assistance is required

Reliable internet connection and backup internet connection required

Compensation & Benefits

Competitive pay: $900 – $1,100 USD/month, depending on experience

Full-time hours: 40 hours per week, Monday–Friday

Biweekly pay via Wise or Payoneer

Stable, long-term role with consistent workload and direct mentorship

Why Join Us

We are a commercial real estate investment and management firm focused on excellence, integrity, and long-term community growth.
You’ll gain firsthand experience in U.S. property operations, working directly with the owner to coordinate real-world property management functions — from repairs and leases to tenant relations and financial reporting.
This is more than a job — it’s a career-building opportunity within a small, professional, and growing team.

In response please note property management software experience, attach resume, internet speed, and tell me your favorite movie.