Construction Estimator/ Construction Administrator

About Us

Helix Group Enterprises is a Sydney-based construction and development company delivering high-quality residential and commercial projects across NSW and interstate. We’re a dynamic and growing team committed to precision, professionalism, and building lasting relationships.

We are seeking a Virtual Construction Estimator / Construction Administrator based Abroad to support our operations team with estimating, project coordination, and administration tasks through Buildertrend and other digital platforms.

Key Responsibilities

Estimating & Procurement

Prepare accurate quantity take-offs, cost estimates, and tender submissions.

Assist in preparing cost plans, trade breakdowns, and scope comparisons.

Source supplier and subcontractor quotes, and maintain updated cost databases.

Create purchase orders and manage material procurement schedules.

Project Administration

Update project documentation and workflows in Buildertrend, including budgets, variations, RFIs, and progress claims.

Track and log subcontractor invoices, purchase orders, and payment approvals.

Support the preparation of construction programs, reports, and site correspondence.

Assist in client updates, internal reports, and compliance document management.

Communication & Coordination

Liaise daily with the Helix management team, project managers, and accounts.

Communicate professionally with suppliers and subcontractors in English via email and video calls.

Attend virtual meetings to provide project updates and progress tracking.

Required Skills & Experience

Minimum 3 years’ experience in construction estimating, administration, or project coordination.

Proficient in Buildertrend (essential).

Strong understanding of Australian construction processes, trade scopes, and cost structures.

Advanced Excel and Google Sheets skills; familiarity with cloud-based project management systems.

Excellent written and verbal English communication skills.

High attention to detail, accuracy, and time management.

Reliable internet connection and professional home office setup.