Executive Assistant to CEO - Part-time

Role:
Position Title: Executive Assistant to CEO
Schedule: 8am-12pm PH Time
Hours: 20-25 hours
Rate of Pay: $500 a month ($6.25/hr)

About Us:
We are an online education company specializing in Mandarin language learning and neuroscience-based education. Founded in 2020, our mission is to help dedicated Chinese learners achieve real conversational fluency and confidence using personalized, science-based learning methods. We solve one of the biggest problems in the language learning industry, ineffective, outdated methods that leave learners stuck memorizing words without being able to speak naturally. We are a small, focused, and global team looking to grow our company and improve our processes, and we need a new tea ---------- mber to help us achieve that goal.

Accountability:
1. Calendar & Communication Management
Keep the CEO’s schedule organized across multiple time zones.
Ensure all key meetings, calls, and content deadlines are well-prepared and on time.
2. File & Information Organization
Manage and maintain Google Drive folders, tracking sheets, and SOPs.
Keep all creative assets and team documents properly labeled and easy to access.
3. Sales & Prospect Coordination
Track sales leads and follow-ups in email or calendar.
Prepare weekly summaries and daily reminders.
4. Travel & Logistics
Assist with flight, hotel, and itinerary planning for both business and personal travel.
Handle visa and documentation preparation as needed.
5. Content Operations Support
Coordinate communication with editors, designers, and marketing team.
6. Reporting & Task Tracking
Maintain weekly reports for content, and administrative progress.
Support automation and process documentation (Google Sheets, Calendar).

Tasks:
- Manage emails, calendar, and task reminders.
- Follow up with tea ---------- mbers for pending tasks or deliverables.
- Support the CEO in administrative, creative, and operational coordination.
- Ad Hoc items to be completed as requested

Expectations:
- Experience as an Executive Assistant or Virtual Assistant (1+ year preferred).
- Strong organizational and communication skills.
- High proficiency with Google Suite (Docs, Sheets, Calendar, Drive).
- Attention to detail is required. — include the secret code EA1128 in your application.
- Self-motivated and skilled at handling multiple responsibilities with minimal supervision is required.
- Excels in time management by prioritizing tasks effectively, meeting tight deadlines, and balancing multiple responsibilities without compromising quality.

Salary:
- Position and Length: Contractor (Remote) 1-Year (12 months)
- Rate of Pay: $500 a month ($6.25)
- Schedule Hours Minimum: 20 Hours (Must Track Hours)
- Schedule Hours Maximum: 25 Hours (Anything Above Needs Approval)
- Agreed Schedule: Monday - Friday, 8AM - 12PM PH Time Zone
- Pay Schedule: Monthly via Wise or preferred method
- With the submission of hours worked

Application Criteria:
Subject Line please add: EA CEO
Please have an ID score of 70+
Please provide the secret code in the message
Application Deadline: November 28 2025